Operations Coordinator

At Mission Staff, we connect top talent in Business Services, Tech, Marketing & Creative with companies of all sizes—offering flexible, high-touch staffing solutions. We are looking for a part-time Operations Coordinator to provide administrative and operational support across Finance, HR, payroll, billing, and other recurring business processes.

This role is ideal for someone who is highly organized, detail-oriented, comfortable working with numbers and systems, and able to independently keep recurring tasks moving. You'll work closely with our Finance and HR teams to maintain accurate information, follow up on outstanding items, and help ensure key operational processes are completed accurately and on time.

• Support recurring billing, invoicing, payroll, timesheet, and financial administration.
• Monitor timesheet submissions and approvals and follow up on missing or incomplete information.
• Maintain accurate employee, client, billing, payroll, and operational records across company systems.
• Assist with data entry, reporting, expense documentation, purchase orders, accounts payable, and accounts receivable activities.
• Identify discrepancies or missing information and work with internal and external contacts to resolve them.
• Provide administrative support for employee onboarding, offboarding, and other HR activities as needed.
• Assist with recurring operational projects and cross-train on key Finance and HR processes to provide additional coverage.

At Mission Staff, we connect top talent in Business Services, Tech, Marketing & Creative with companies of all sizes—offering flexible, high-touch staffing solutions. We are looking for a part-time Operations Coordinator to provide administrative and operational support across Finance, HR, payroll, billing, and other recurring business processes.

This role is ideal for someone who is highly organized, detail-oriented, comfortable working with numbers and systems, and able to independently keep recurring tasks moving. You'll work closely with our Finance and HR teams to maintain accurate information, follow up on outstanding items, and help ensure key operational processes are completed accurately and on time.

• Support recurring billing, invoicing, payroll, timesheet, and financial administration.
• Monitor timesheet submissions and approvals and follow up on missing or incomplete information.
• Maintain accurate employee, client, billing, payroll, and operational records across company systems.
• Assist with data entry, reporting, expense documentation, purchase orders, accounts payable, and accounts receivable activities.
• Identify discrepancies or missing information and work with internal and external contacts to resolve them.
• Provide administrative support for employee onboarding, offboarding, and other HR activities as needed.
• Assist with recurring operational projects and cross-train on key Finance and HR processes to provide additional coverage.

• Previous experience in operations, finance administration, payroll, billing, HR administration, or a related support role.
• Strong attention to detail and comfort working with numbers and data.
• Proficiency with Excel, including formulas, sorting, filtering, and organizing data.
• Experience working with accounting, payroll, timekeeping, ATS, or similar business systems.
• Ability to manage recurring deadlines and follow through on outstanding items with limited oversight.
• Staffing, professional services, or similar industry experience is a plus.

This is a part-time role expected to average approximately 16–24 hours per week. Responsibilities may evolve based on business needs and the individual's experience and capabilities.

Mission Staff is an equal opportunity employer. Please note that we do not accept unsolicited resumes from third-party recruiters or agencies. Additionally, candidates must be U.S. citizens or Permanent Residents to be considered for this position.