Program Manager – HBCU​/TCU Summer Research Internship Program

Fully Remote

Description

The Program Manager will lead full lifecycle execution of the Department of War HBCU/TCU Summer Research Internship Program. This program supports Historically Black Colleges and Universities and Tribal Colleges and Universities by connecting students and faculty with Department of War research opportunities that support the Nation’s future scientific workforce and strengthen participation in defense-related research and education programs.

The Program Manager will oversee day-to-day program execution, technical management planning, outreach, marketing, website coordination, applicant database administration, application collection, eligibility screening, selection support, onboarding, stipends, relocation, housing, travel, webinars, symposium planning, program evaluation, reporting, and closeout activities.

This role requires strong federal program management experience, excellent communication skills, strong organizational discipline, stakeholder coordination, experience supporting internship or fellowship programs, and the ability to manage sensitive applicant and participant information in compliance with Government data protection requirements.

• Manage the HBCU/TCU Summer Research Internship Program from planning through execution, evaluation, reporting, and closeout.
• Serve as the primary contractor lead responsible for coordinating program activities, schedules, deliverables, communications, and administrative execution.
• Support the Department of War’s objective to expand access to scientific and technical information related to the defense mission.
• Coordinate with the COR, Program Sponsor, Government stakeholders, participating laboratories, applicants, selected interns, mentors, and other designated partners.
• Maintain program continuity, track milestones, resolve competing requirements, and ensure successful completion of program tasks.
• Participate in meetings with the COR and other Government personnel as requested.
• Support after-action meetings, lessons learned discussions, and program improvement recommendations at the conclusion of the base year and option years.

• Develop and maintain a Technical Management Plan that identifies the organizational structure, internal reporting chain, organizational interfaces, and technical points of contact.
• Identify each task and the methodology for execution.
• Establish procedures to track personnel and resources used to support each task.
• Develop and maintain a master schedule to ensure program continuity and milestone achievement.
• Track all contract deliverables through the master schedule to maintain contract integrity and successful task accomplishment.
• Manage program reporting, contract actions, data interchange, and administrative coordination using digital, electronic, and web-based applications.
• Ensure the management plan addresses security requirements, access requirements, clearance requirements, and status tracking.

• Oversee development, management, and periodic updates to the official program website.
• Ensure the website describes the program, provides information about technical areas of interest, lists participating laboratories, and highlights relevant Department of War programs and activities.
• Coordinate website content to include program description, program overview, eligibility guidelines, laboratory participation, contact information, internship opportunities, and an online application submission interface.
• Ensure the website includes clear opening and closing dates for posted internship opportunities.
• Coordinate COR briefings and obtain Government approval prior to initial website launch and before implementing website updates.
• Ensure the website maintains a valid SSL security certificate.
• Manage program inquiries submitted through website contact channels.

• Oversee the contractor-hosted applicant and participant database platform.
• Ensure the database platform complies with federal cybersecurity requirements and data protection standards.
• Support role-based access control, secure data environments, validated backup and recovery procedures, and multi-factor authentication.
• Ensure the database can support Government users involved in application evaluation and selection.
• Manage applicant and participant records, historical data cleansing, and migration as required.
• Maintain confidentiality of applicant and participant…