Construction Program Specialist

General Description:

Arora Engineers, LLC provides design and construction services for MEP, fire protection and alarm systems, and low-voltage/special systems for aviation, transportation, educational, commercial, and institutional facilities.

Overall Responsibility:

We are seeking an experienced Construction Program Specialist to support a portfolio of construction projects for the United States Postal Service (USPS) under a large, multi-project contract.

This position serves as a primary liaison between the client, contractors, Construction Managers, field teams, subcontractors, and internal departments. The Construction Program Specialist helps ensure projects run smoothly by supporting schedules, processing project documentation, tracking budgets, coordinating logistics, and maintaining clear communication across all stakeholders.

The role is responsible for supporting timely decision-making and ensuring project information and documentation are complete, accurate, organized, and distributed appropriately throughout the project lifecycle.

This position may require occasional evening or weekend availability in the event of project-related emergencies, including responding to emails or completing computer-based work.

Essential Functions:

Construction Phase Management Contract Administration and Change Management Schedule and Cost Management Documentation and Reporting Stakeholder Coordination Serve as a point of contact between client representatives, contractors, Construction Managers, and internal teams

Lead or support weekly construction meetings and project progress updates

Coordinate responses to RFIs, submittals, and contractor inquiries

Project Closeout Ideal Candidate:

The ideal candidate will be highly organized, proactive, and able to independently support Construction Managers by facilitating the timely flow of information between the field, client, and internal departments.

The ideal candidate will:

Effectively support and coordinate multiple concurrent construction projects in partnership with the Construction Manager Communicate clearly and professionally with clients, contractors, and internal stakeholders

Maintain organized, audit-ready project records and documentation, including keeping Procore information current

Adapt to fast-paced, process-driven environments, including federal or program-based projects

Collaborate effectively across disciplines to support overall project delivery

Demonstrate strong attention to detail, follow-through, and organizational skills

Qualifications

High School Diploma or GED required

Completion of a vocational, technical, or trade school program in construction, engineering technology, drafting, project management, or a related field is preferred

An equivalent combination of education, training, and relevant professional experience will be considered

Required Qualifications Minimum of 5 years of construction experience, including exposure to construction administration

Ability to track and maintain project information, including RFIs, invoices and billing, delivery dates, client milestones, and project stakeholder/contact information

Working knowledge of Adobe Acrobat and Microsoft Word Proficiency with Microsoft Outlook, including email and folder management

Strong organizational skills with the ability to manage multiple priorities and deadlines

Strong written and verbal communication skills

Preferred Qualifications Experience supporting federal or program-based contracts, including USPS or other government agencies

Familiarity with construction management software, such as Procore Basic knowledge of construction drawings and plan reading

Familiarity with common construction terminology and documentation, including RFIs, retainage, certified payroll, daily and weekly reports, and scopes of work

Key Skills and Competencies Ability to track RFIs, project milestones, invoices, billing, delivery dates, and other key project activities

Ability to effectively coordinate with Construction Managers, contractors, clients, and internal teams

Understanding of change management and risk mitigation

Strong written and verbal communication skills, including the ability to communicate clearly and concisely via email

Strong organizational, documentation, and recordkeeping skills

Ability to maintain accurate project calendars and stakeholder/contact information across multiple projects

Ability to prepare and process purchase requests through Procurement Ability to assist with planning and tracking hours for Construction Management teams

Working knowledge of construction terminology and project documentation

Ability to understand and respond appropriately to client priorities and time-sensitive requests

Basic knowledge of construction plans and drawings

Ability to organize and facilitate weekly client/site meetings, including reviewing weekly reports and tracking outstanding action items

Ability to support multiple projects in a fast-paced environment

Occasional availability outside of standard business hours to…