Department Administrator, English

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Posted Job Title

Department Administrator, English

Job Profile Title

Manager B, Academic Affairs, Academic Administration

Job Description Summary

Penn English's Department Administrator will be responsible for the overall administration of a highly interdisciplinary and diverse humanities department. The Department Administrator directs the budget, financial, and course rostering operations of the English department, serves as liaison to English faculty, students, staff, alumni, and other departments in the School and University, and manages all aspects of events, workshops, conferences, and communications for Penn English, including website and listserv technicalities, graphic design for posters, and management of classroom and office space in Fisher-Bennett Hall.

The Administrator will provide executive level administrative support for the Chair, assist the Graduate and Undergraduate Chair, and supervise other department staff; in assisting with faculty hires and academic appointments, the Administrator will also work closely with the Business Coordinator and Dean's office. The Administrator handles sensitive data including access to grant funds, budgets, and salary information, and purchasing cards for the department.

Job Description

Penn English is a top-ranked, highly interdisciplinary, and diverse humanities department made up of 33 standing faculty and 23 affiliated faculty, and 84 non-standing faculty, including Ph.D. graduate workers. The department offers B.A., M.A. and Ph.D. degrees, with strengths in British and American literature, Poetry and poetics, Critical theory, Gender and sexuality studies, Visual studies, and Comparative race and empire studies.

Responsibilities:

The Department Administrator oversees every aspect of the following general operations for Department of English:

+ Manages Department Operations/Administration/ Academic Support.

+ Supervises the Graduate Coordinator;
Associate Director of Undergraduate Studies;
Business Coordinator;
Student Workers.

+ Manages Academic Appointments, Reappointments and Promotions.

+ Budget and Financial Management

+ Departmental Communications Management

+ Manages Fisher-Bennett Hall spaces for Faculty and non-standing faculty, staff, and classrooms.

+ Manages Departmental Events/Programs/Workshops/Conferences.

+ Oversees and maintains multiple departmental listservs.

+ Supervises and maintains department website.

+ Does graphic design work for faculty and staff

Further specifications of duties:

+ Supervising, training, and conducting performance appraisals of department staff, including full-time staff, temps and students.

+ In collaboration with the Chair, Business Coordinator and the Dean's office, assisting with faculty hires and promotion and reappointment dossiers and managing the appointments of lecturers.

+ Directing the budget and financial operations of the English department with Business Coordinator, weekly meetings over the academic year.

+ Serving as liaison to English faculty, students, staff, alumni, and other departments in the School and University.

+ Overseeing department support for workshops and conferences.

+ Giving direction to new faculty, staff, postdocs, lecturers, adjuncts, and visiting professors and scholars with respect to policies/procedures.

+ Overseeing the integration of Workday and the Faculty Interfolio program: becoming the subject matter expert on these for the department.

+ Overseeing and providing guidance to the Associate Chair, with annual Teaching and Student Awards for Provost, SAS and Penn English.

+ Overseeing and maintaining multiple departmental…