Education and Training Program Manager - Division of Genetic and Genomic Medicine

Program Manager

Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation. At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.

CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

Under direction of the Program Directors, Assistant Program Directors, and Senior Business & Operations Manager, this role supports administrative functions of the Genetic and Genomic Medicine Training Programs. These programs include:

• Categorical Medical Genetics and Genomics
• Combined Pediatrics/Medical Genetics and Genomics
• Medical Biochemical Genetics
• Clinical Biochemical Genetics
• Mitochondrial Medicine
• Lysosomal Storage Disease (LSD)
• ACMG Summer Genetic Scholars Program

This role requires the ability to be highly communicative and organized to manage the complexity of the department fellowship program, which is comprised of nine individual specialty training programs. In support of CHOP's academic mission, the Program Manager requires a comprehensive knowledge of graduate medical education (GME) strategic processes, guidelines, and CHOP policies, as well as the requirements of the American Council of Graduate Medical Education (ACGME) and other specialty colleges.

The Program Manager works independently to develop and adhere to timelines; draft core documents, templates, and surveys; perform and summarize descriptive analyses of survey results; facilitate collaboration across fellowship programs; communicate effectively with program directors, program coordinators, CHOP GME and ACGME staff; and provide guidance about ACGME expectations and directions to faculty of all departmental specialties, fellows, and GME staff.

Reporting and Accreditation:

• Maintain Accreditation Council for Graduate Medical Education (ACGME) Accreditation Database System (ADS) throughout the year.
• Submit ACGME Milestones.
• ADS yearly report for each program.
• Completed CHOP Annual Program Evaluation (APE) for each program.
• Complete and submit RPPR yearly NIH report for T32 trainees.

Recruitment:

• Administrative lead for recruitment process for all training programs within the division.
• Collect candidate information from ERAS for Program Director review.
• Schedule and facilitate interview days and events for candidates.
• Collect and compile feedback from interviewers for distribution with rank committee members.
• Submit rank list to appropriate parties.

Trainee Management:

• Register and maintain trainee profiles in AMBGG (American Board of Medical Genetics and Genomics).
• Manage In-Training Exam (ITE) registration, scheduling, and proctoring.
• Manage trainee evaluations in New Innovations.
• Input monthly schedule in New Innovations and run variance report for GME each month.
• Process professional expenses for trainees.
• Enter and maintain Qgenda schedules for trainees.
• Onboarding, compliance, UKG, and offboarding for trainees.
• Organize SOC, EAP, Town Halls, and PEC meetings.
• Schedule didactics for programs.

Rotators:

• Manage processes for high school, undergraduate, medical students, residents, fellows, and international observers who rotate with our programs.
• Onboard and offboard all rotators.
• Create schedules for rotators.
• Compile feedback and submit to OASIS or rotator's home institution.

ACMG Summer Genetics Scholar Program:

• Support recruitment of scholars in conjunction with Program Director.
• Onboard and offboard scholars.
• Create schedules and manage payment of scholars.

Genetics Grand Rounds:

• Schedule and proctor weekly Genetics Grand Rounds lectures, booking rooms and coordinating with presenters.
• Create and send weekly announcement for Genetics Grand Rounds.
• Collect and submit CME paperwork each month.
• Collect disclosure forms from presenters and submit for review.
• Send weekly Red Cap survey to collect CEUs for Genetic Counselors, compile for annual submission to NSGC.

GC Student Rotators:

• Onboard incoming cohort and offboard outgoing cohort annually for Penn MSGC students.
• Onboard and offboard TJUH student rotators.
• Onboard and offboard summer interns as needed.

• Bachelor's Degree Required
• Master's Degree Preferred

• At least five (5) years of residency or fellowship administrative management with experience in GME at the program and/or institutional levels Required

• Expertise with Microsoft Word, PowerPoint, Excel, and survey software
• Familiarity with specialty colleges (such as…