Business Administrator

Business Administrator A

The Business Administrator A serves as an essential financial and operational resource within the Department of Family Medicine and Community Health, supporting a growing and diverse portfolio of grants, philanthropy, programmatic budgets, and departmental operations. This position works in close collaboration with the Business Administrator B, Grants Manager, and senior department administrators to ensure the sound stewardship of financial resources, compliance with institutional and sponsor requirements, and day-to-day functioning of departmental business operations.

The successful candidate will demonstrate strong analytical and organizational skills, an ability to manage competing priorities across multiple services, and a collaborative work style. This role provides an excellent opportunity to develop broad expertise in academic health system administration across financial management, grant administration, human resources, and resource oversight.

Job Responsibilities

• Working closely with senior management to develop and administer annual operating budgets as well as ongoing management of endowments, gifts, residuals, etc.
• Assisting the grants manager with the development of proposal preparation, including budget preparation for grant submissions.
• Providing financial support for a set number of programs. This includes purchasing, travel and expense activity, and journal entries
• Involvement in some aspects of payroll and onboarding/offboarding of faculty, students, and staff. Assisting financial management team with creating and monitoring salary distributions for staff and faculty.
• Coordinating facilities and IT support requests, including IT inventory. Working with senior leadership when space requests/moves occur.
• Other duties and responsibilities as assigned

Qualifications:

Associate degree and 2-3 years' experience, or an equivalent combination of education and experience required. Prior experience in financial or business administration, preferably in an academic medical center, research institution, health system, or higher education environment. Demonstrated proficiency in resource management, financial analysis and reporting, and expense reconciliation, strongly desired.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$50,366.00 - $55,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts :
  Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition :
  Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here r dependent children are also eligible for tuition assistance at other institutions.

• Retirement:
  Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work:
  Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance:
  In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements.
  
  Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources :
  Penn is committed to supporting our faculty and…