Grants Manager - B

Grants Manager - B

Working in the Division of Endocrinology, Diabetes, and Metabolism (EDM) and the Institute for Diabetes, Obesity, and Metabolism (IDOM), under the supervision of the Sr. Administrator, the Grants Manager will be dedicated to a group of investigators consisting of several faculty and their postdocs. The Grants Manager will handle both pre- and post-award activities and will be responsible for mentoring coordinator(s).

The Grants Manager would be expected to lend expertise to questions or concerns brought to their attention by the mentee. This position is eligible for a hybrid work schedule with time being divided between working onsite and working remotely*. This position reports to the senior administrator within department and has a dotted reporting line to the PSOM Office of Research Support Services.
* Remote work is contingent upon efficient and effective performance of duties and may be temporarily or permanently discontinued according to operational needs. Remote staff must be mindful of their ethical obligations and are expected to be available and responsive during regular work hours and to interact regularly and work together with other staff as needed on various projects. Home offices should be completely furnished with the tools necessary to work safely, securely, and productively.

Pre award:

• Keep investigators apprised of proposal / report due dates.
• Review proposal instructions and work with the PI to collect and compile documents.
• Prepare proposal budgets using standardized templates, build proposals, mostly in PennERA; track submitted proposals.
• Work with the central Research Services office to facilitate contracts and amendments.
• Knowledge of PennERA and NIH eRA Commons will be required.
• Keep a written record of pre-award activity for each proposal.

Post award :

• Manage assigned portfolios. Investigator accounts are primarily NIH, foundation, and industry awards or contracts. Typical federal awards include R01s, Fs and Ks. The Division and Institute also have a long-running P30 and T32.
• Follow established, documented process to set up new awards and funding increments, initiate and track subaccounts, and process closeouts at project end.
• Work with purchasing manager to initiate subcontracts when needed.
• Knowledge of Ben Financials will be required.
• Track post-award expenses and monitor subawards.
• Provide regular reports, analysis, projections, and guidance to PIs.
• Monitor salary allocations.
• Work to correct transactional errors if found.
• Prepare and submit invoices to non-federal sponsors if required.
• Comply with sponsor reporting requirements. Process carry forward requests.
• Keep a written record of post-award activity (i.e., notes ) for each account.

In general:

• Act as liaison between faculty and internal and external contacts.
• Analyze data and provide or assist with intramural reports as needed. These reports include semi-annual effort reporting and annual budget projecting.
• Promptly respond to inquiries and requests for review/approval of reimbursements or purchase/service orders involving accounts in your portfolio or to grant access for lab members to internal (core) spending. Attend regular meetings (usually remotely) to review accounts or other division business.
• Supervise and train support staff as needed.

Qualifications

Bachelor of Science and 5 to 7 years of experience or equivalent combination of education and experience is required. Federal grants policy and procedural experience is required. Strong Microsoft Office skills, particularly with Excel. Knowledge of Access helpful. Penn eRA and Ben Financials experience is strongly preferred. The successful candidate will have an engaged and responsible attitude and a professional demeanor.

He or she will demonstrate attention to detail and a proactive work style.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$77,330.00 - $85,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts :
  Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance…