Program Assistant, AHS

Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote community health by advancing access to high-quality, integrated, comprehensive health and human services. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status.

This commitment applies to all aspects of the Health Federation of Philadelphia's employment practices, including recruiting, hiring, training, and promotion.

JOB SUMMARY

Striving to meet the breast and cervical health needs of women, along with cardiovascular risk factor reduction, Ambulatory Health Services (AHS) is seeking a full-time program assistant to work on several grant programs in our administrative office at 1101 Market Street.

JOB SPECIFICATIONS

Responsibilities/Duties

The program assistant works in collaboration with the Women's Health Grant Coordinator performing a wide range of clerical, secretarial, and general medical office duties to support the data management of several grant programs, as well as complimentary duties associated with the mammography program.

Responsibilities include:

• daily data entry of patient records into a web-based medical information tracking system
• billing for grant services
• tracking and researching patient services in our electronic medical record system for documentation of timely breast and cervical follow-up services
• composing and sending out mammogram patient results letters and mammogram reminder letters for all mammograms performed at our units
• regular program and office clerical and secretarial responsibilities
• general medical office responsibilities in support of programs and patients

Education

High School Diploma or equivalent

Associate's degree preferred, or equivalent level of education and experience

Skills/Experience

Required: 2 years of medical office experience or equivalent. Proficiency with intermediate-level database, word processing, and spreadsheet applications. Moderate, accurate keyboarding. Proficiency with general office equipment including scanners, electronic fax, printers, and copy machines. Ability to work independently as well as a member of a team.

Preferred: 2 years of patient services experience preferred. Familiarity with medical terminology, medical coding and billing, electronic medical record research, and patient navigation services. General interest in Women's Health Services.

Work Environment: Physical demands associated with office work (prolonged sitting). Some evening and weekend work may be required.

Position Type and

Work Schedule:

Fulltime position, typical hours are Monday through Friday 8:00 am to 4:30 pm. Flex office schedule options available with supervisor approval.

Travel: Local travel to multiple sites may be required occasionally.

Physical Demands: Ability to transport materials, routinely moves equipment or supplies weighing up to 30 lbs.

Salary and Benefits
:
Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:

• Medical with vision benefits
• Dental insurance
• Flexible spending accounts
• Life, AD&D and long-term care insurance
• Short term disability insurance
• 403(b) Retirement Plan, with a company contribution
• Paid time off including vacation, sick, personal and holiday
• Employee Assistance Program

Eligibility and participation is handled consistent with the plan documents and HFP policy.

DISCLAIMER

The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position.

This job description is not an employment contract, implied, or otherwise. The employment relationship remains "at will." The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.