Program Coordinator, Human Resources and Engagement & Culture

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator, Human Resources and Engagement & Culture

Job Profile Title

Coordinator, Program

Job Description Summary

The Program Coordinator serves as a key operational partner to the Human Resources and Engagement & Culture team, supporting the execution of strategic talent, engagement, and culture initiatives. This role provides direct support to the Chief Engagement and Culture Officer, Director of Human Resources, Director of Learning and Development, and Associate Director for Staff Engagement contributing to the advancement of organizational priorities across learning and development, employee engagement, and workforce operations.

Responsibilities include coordinating high-impact learning programs, supporting culture-building events and engagement initiatives, assisting with recruitment strategy and hiring processes for student and temporary roles, maintaining and analyzing HR and engagement data, and overseeing select Workday transactions to ensure operational excellence and compliance. The role also supports core departmental operations that enable the team to deliver on broader talent and culture objectives.

Reporting to the Chief Engagement and Culture Officer, the Program Coordinator collaborates closely with DAR HR team members and University Core HR partners. The position requires a high degree of professionalism, discretion, analytical thinking, and organizational effectiveness, as well as the ability to manage multiple priorities in a dynamic environment.

Job Description

Job Responsibilities

Under limited supervision, the Program Coordinator exercises independent judgment and initiative in managing projects, coordinating stakeholders, and advancing strategic priorities. The role regularly handles sensitive information and complex workflows requiring confidentiality and professionalism.

Learning and Professional Development

+ Lead end to end execution of in-person and virtual learning programs, ensuring seamless delivery aligned with organizational development priorities

+ Develop and curate training materials and program assets that enhance participant engagement and learning effectiveness

+ Administer and optimize learning management systems operations, including program deployment, registration management, and participation analytics to inform continuous improvement

+ Drive strategic communications for learning initiatives, crafting targeted messaging, agendas, and follow-ups to maximize awareness, engagement, and impact

+ Support the CASE internship program through coordinated program operations and participant experience management, contributing to early-career talent development

+ Partner in planning and maintaining the annual learning calendar and communications roadmap to align programming with organizational goals and capacity

+ Collaborate with the Director of Learning & Professional Development on high-priority initiatives and emerging projects that advance DAR's talent strategy

Workforce Strategy and Talent Operations

+ Manage workforce transitions, including onboarding, internal mobility, and offboarding processes, ensuring alignment with organizational staffing strategy and clear stakeholder communication

+ Maintain and analyze the DAR organizational chart to support workforce planning and leadership visibility

+ Steward HR documentation and position data (including job descriptions and PIQ's), ensuring accuracy and strategic alignment with evolving role expectations

+ Serve as a central coordination point for HR inquiries, synthesizing requests and ensuring timely, solution-oriented responses

+ Support…