Purchasing Coordinator; BBS

We're looking for a Purchasing Coordinator to run the operational side of every purchase order for two buyers at a fast-moving social commerce company. You will build approval packets, file item and vendor setup requests with the ERP partner, submit PO requests, check draft POs line by line, assemble wire packets, follow up with vendors for quotes, tracking, and routing forms, and keep one open-items tracker so nothing waits on a reminder.

This is a precision execution role. The buyers decide what to buy and at what price. Your job is to make sure what they decided actually happens, correctly, the first time. One wrong quantity, wrong entity, or wrong attachment is the failure mode of this role. If you have hands-on PO administration experience inside an ERP, write English that US vendors and finance teams read without hesitation, and take genuine pride in closing loops without being asked, this role is a strong fit.

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you're most productive
• This role requires at least 6 hours of overlap with 8 AM to 6 PM US Pacific Time, Monday through Friday
  ; preferred shift is 8 AM to 4 PM Pacific
• Work directly with two buyers and a small, fast-moving leadership team with direct access and fast decisions
• Defined role from day one with a written six-step SOP and house email templates already in place

• Build price approval and wire approval requests from the buyer's deal sheet including model, brand, quantity, cost, retail reference link, entity, and channel
• Attach the correct supporting documents to every approval request
• Log every open approval in the tracker and chase it on a set cadence without waiting to be asked
• Maintain the tracker so it always reflects who something is stuck with and since when

• File item setup and vendor setup requests on the ERP partner's forms accurately and completely
• Collect everything the ERP partner needs from the vendor: UPCs, package and master carton dimensions and weights, box photos, W-9s, resale certificates, and compliance documents
• Follow up with vendors until every document is received and the setup is complete

• Fill the PO request form correctly including vendor number, freight terms, payment terms, destination warehouse, sales group, and customer number by channel
• When the draft PO comes back, check it line by line and either approve it or send an exact, complete list of corrections
• File retroactive POs for card and marketplace purchases as needed

• Assemble the full wire request including approval, PO, proforma, and paying account
• Call the vendor to verbally verify banking details before the wire is submitted
• Relay the wire confirmation to the vendor and then chase ship date, tracking, invoices, and the routing form
• Loop in logistics to schedule pickup and see each order through to receipt

• Match received quantities to paid quantities and flag any discrepancies
• Draft short-ship or damage notices for the buyer to review and approve
  
  Collect invoices for accounting and keep all records organized and current

• 2 or more years of hands-on experience in purchasing operations, order administration, supply chain admin, or accounts payable support for a distributor, e-commerce seller, or trading company
• Direct experience administering purchase orders inside an ERP or order management system such as Dynamics AX, Dynamics 365, Net Suite, SAP, Quick Books, or Odoo — and a clear understanding of…