Senior Project Manager; Office of Strategic Partnerships, Mayor's Office

Position: Senior Project Manager (Office of Strategic Partnerships, Mayor's Office)
Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

* Impact - The work you do here matters to millions.

* Growth - Philadelphia is growing, why not grow with it?

* Diversity & Inclusion - Find a career in a place where everyone belongs.

* Benefits - We care about your well-being.

Agency Description

The Office of Strategic Partnerships (OSP) plays a crucial role in addressing Philadelphia's diverse needs by cultivating and mobilizing resources from private, nonprofit, and philanthropic sectors throughout the region. Taking a comprehensive approach, the office aligns external support with city initiatives to enhance service delivery, expand community programs, and address key issues affecting residents. By fostering collaborations across sectors, the Office of Strategic Partnerships strengthens Philadelphia's social and economic fabric, working to ensure that all partnerships are strategically focused on creating sustainable impact and advancing the city's goals.

Job Description

Position Summary

Deputy Director of Strategic Initiatives

Reporting to the Deputy Director, the Senior Project Manager will have both internal and external facing responsibilities ranging from project and prospect management, marketing and communications and framing key approaches. The Sr. Project Manager will partner closely with the Chief Strategy and Partnership Officer and Deputy Director for Strategic Investments to plan OSP's future growth and strategic response to Philadelphia's needs.

The Office of Strategic Partnerships (OSP) seeks a results-oriented Sr. Project Manager to spearhead the design, implementation, and sustainability of innovative initiatives, practices, and strategic partnerships, aligning them with the overarching goal of making Philadelphia the safest, cleanest, and greenest city with economic opportunity for all.

Essential Functions:

Project Management

* Assist with the implementation and ongoing monitoring of a comprehensive grants lifecycle Customer Relationship Management (CRM) system to enhance the management of donor, funder and partners relationships.

* Develop and maintain a list of funder opportunities for department portfolio, ensuring accuracy, completeness, and up-to-date information for seamless donor communication and reporting.

* Provide ongoing support to staff on CRM usage, including system features, data entry protocols, and best practices for donor stewardship.

* Monitor and report on CRM activity, ensuring all donor engagements, proposals, and communications are tracked and compliant with organizational standards and timelines.

* Ensure that CRM data integrity is maintained by regularly auditing records and overseeing data validation processes

Prospect Management:

* Support the Chief Strategy and Partnership Officer and Deputy Director with working across City departments to facilitate successful partnership projects.

* Support cultivation and maintaining strong relationships with individual donors, foundations, corporations, and other key stakeholders.

* Assist with coordination, grant writing, and approval of applications to secure funding and resources for City projects through grants, sponsor ships, and donations from external partners.

* Track partnership outcomes and ensure accountability for reporting requirements and deliverables.

Support Strategic Philanthropy Planning:

* Assist departments in developing philanthropic strategies by providing data insights, identifying funding opportunities, and aligning department needs with overall City goals.

* Evaluate the current philanthropic activities, history, and resources available across City departments, identifying strengths, gaps, and opportunities for improvement.

* Work closely with each assigned department to identify and assess their philanthropic goals, needs, and resource requirements for current and upcoming initiatives.

* Ensure departments are provided with the necessary resources, tools, and support for effective philanthropic planning and implementation.

* Create and maintain a comprehensive inventory of available philanthropic resources to ensure departments are fully supported in their partnership efforts.

* Track the usage and effectiveness of philanthropic resources, providing regular updates and…