Unit Secretary - Inpatient Medical Oncology at HUP, 1st Shift

Position: Unit Secretary - Inpatient Medical Oncology at HUP, FT 1st Shift
** Description*
* Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Join us for an exciting opportunity to help launch a new Medical Oncology Unit on Dulles 6, with a specialized focus on the solid tumor oncology population. This specialized unit will care for patients with a wide range of solid tumor oncologic diagnoses, requiring chemotherapy treatments, complex symptom management, and comprehensive inpatient oncology care.

Oncology nursing at Penn Medicine offers exceptional opportunities for professional growth in a fast-paced, collaborative environment. Our team is dedicated to delivering the highest level of patient-centered care through innovation, teamwork, and a shared commitment to excellence. Be part of building a unit culture that supports learning, collaboration, and compassionate care while shaping the future of oncology nursing.

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* Schedule:

Full-time, 40 hours a week 7 AM to 3:30 PM*
* Summary:

+ The Unit Secretary is an integral member of the health care team who delivers quality care through collaboration and communication with team members. They work under the direct supervision of the nurse manager and the registered nurse to support the clerical operations of the patient care unit. Some of the major responsibilities will include managing clerical and information systems, receptionist duties, collection and reporting of patient information while also assuming responsibility and accountability for their role performance based on HUP's Standards of Excellence

Responsibilities:

+ Essential Accountabilities  Answers telephones, takes and relays messages promptly, and answers inquiries Greets patients and visitors, gives directions, and answers questions in a professional manner Communicates with nursing staff and hospital staff about patients' needs and location. Ensures that patient consents and Advance Directive paperwork is in order and proper follow up is completed.  Answers the patient call bell system and promptly communicates the patients' needs to the appropriate healthcare team member.  

Facilitates and manages access for security door/intercom systems on locked nursing units as indicated in a respectful manner per unit protocol.  Assists nurses, physicians and other health care providers in emergency situations by arranging for emergency studies, placing routine, CODE and STAT telephone pages.  Arranges for patient transport as needed.  Sorts and delivers patient flowers, mail, and packages according to unit needs.  

Calls for equipment and supplies as needed and arranges for return of equipment after use, including malfunctioning equipment.  Enters discharge information and appropriate admission and discharge destination in the hospital electronic information system as soon as the patient either arrives on the unit or leaves the unit.  Maintains patient medical record per unit protocols. Prepares necessary patient chart copies for discharge to new level of care
- Rehabilitation, Psychiatry and/or Hospice.  Prepares patient chart for all transitions in care: for tests, new patient care units, etc.  Accountable for placing completed discharge charts in designated location for pickup by Medical Records personnel.  Maintains and updates patient identification bracelets as needed and ensures patient identification bar code stickers are accurate.  Keeps requisition locations filled and ensures sufficient supplies are available at the nurses' station.  

Monitors stationery and paper products levels

+  initiates order for supplies as directed by the Nurse Manager

+  maintains locations of forms in compliance with established guidelines.  Maintains work area and mobile workstations in orderly fashion.  Accepts reassignment to other units as directed by Nurse Manager or Charge Nurse.  Sensitive and responsive to patient, family, and customer satisfaction issues by demonstrating courtesy and respect for patients, family visitors, hospital staff and employees.  Supports and contributes to the unit's patient satisfaction goals.  

Provides direction to the medical teams for completing the electronic death certificate. Secures the certificate according to guidelines.  Supports the process of notification to Gift of Life.

+ Age Specific Accountabilities Identify the competencies required for each patient population that the employee works with (neonate, child, adolescent, young adult, middle adult and older adult) Neonate (0-1yr)  Demonstrates knowledge of infant safety policy Recognizes and acts upon…