Manager, Clinical Research Finance Operations; Office of Clinical Research

Posted Job Title

Manager, Clinical Research Finance Operations (Office of Clinical Research)

Manager D, Research, Administration

Responsible for the overall clinical research financial management and other financial matters of the School/Center. Will manage proposal development, budget development and related pre‑award activities for diverse clinical research sponsor portfolio. Manage post‑award activities including account set up, monitor and review of all sponsored projects expenditures including fund projections. Monitor and enforce compliance with sponsor guidelines and meet with Principal Investigators to discuss and advise on any financial issues related to their portfolio.

Will actively participate in specific projects and will be greatly involved in a more complicated contract.

• Working with clinical investigators in the budget development, negotiation, and approval of both sponsored and internally‑funded clinical research budgets.
• Reviewing clinical research protocols for resource and financial implications.
• Understanding and keeping current with FDA and Medicare regulations applicable to clinical trials.
• Understanding interaction of Medicare regulations and/or third‑party insurance to develop clinical trial budgets.
• Preparing financial analyses, as necessary, and serving as a resource to clinical investigators.
• Working with the Managers of Clinical Research Billing and Clinical Research when necessary.
• Following institutional and departmental policies and procedures when developing, reviewing and approving budgets.
• Developing templates to ensure all costs related to clinical research are captured.
• Developing invoice templates and working with the clinical research team to ensure timely submission of invoices to the Sponsor. Working with the Office of Research Services to ensure accurate accounting of receivables.
• Working with the Department Research/Grant Administrators to ensure that all relevant study expenditures have been expensed to the appropriate sponsored research account.
• Communicating in writing and verbally with investigators, study coordinators, department administrators, sponsors and others within the clinical research infrastructure about clinical research financial services.
• Serving as a resource to the research community on clinical research‑related and administrative issues.
• Advising principal investigators, researchers and staff in the compliant fiscal conduct of all projects.
• Ensuring financial compliance with institutional, federal and non‑federal policy, rules and regulations.

Bachelor’s Degree and 5 to 7 years of experience or an equivalent combination of education and experience required. Master’s Degree preferred, preferably in business administration, accounting, finance, or equivalent experience. Five to seven years of progressively greater responsibility with experience in one or more of the following areas: clinical research operations, hospital and professional billing, grants management and finance.

Strong knowledge of financial management, healthcare billing and reimbursement, financial systems, and facilities. Ability to manage multiple responsibilities in a time‑sensitive manner while working effectively with diverse internal and external constituencies.

Proven ability to interact with all levels of senior leadership internal and external to the organization.

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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