Accounts Payable Specialist

Responsible for the timely payment of invoices and the verification of all supporting documentation and authorizations for Goodwill of Central and Northern Arizona (GCNA) and its affiliated entities. Monitors purchase orders and reconciles vendor statements. Manages reporting and requisitions for purchases. Reconciles general ledger accounts monthly. Resolves discrepancies in accounting records.

• Reviews invoices and check requests for accuracy, proper coding, and approval. Researches and resolves any invoice discrepancies.
• Responsible for entering new items and prices in the purchase ordering system, reviewing requisitions entered in the purchase ordering system and creating PO’s once proper approval has been obtained.
• Reviews items due for payment, per payment terms, in order to prepare and enter batches of invoices in general ledger.
• Maintains assigned vendor files and corresponds with vendors, responding to inquiries.
• Researches, analyzes, and prepares reports, manuals, correspondence, or other information required by leadership.
• Matches invoices to signed packing slips, purchase orders, and/or inventory received reports, as applicable.
• Prepares check voucher packets for approval, signature, and distribution based on check amount.
• Maintains regular and consistent in-person attendance.
• Models Goodwill Core Values – Trust, Collaboration, Engagement, Ownership, and Innovation.
• Performs other related duties, as assigned.

• Associate’s Degree preferred.
• Must have 2 – 4 years of related work experience performing accounts payable related tasks with a high-volume employer, or equivalent work experience in Accounting, Business, Finance, or another related field.
• Working knowledge of basic accounting principles, practices, and general journal entries.
• Experience using automated accounting and purchase ordering systems, required.
• Experience using Workday Financial Systems, Intacct, or other OCR processing system, preferred.
• Proficient with Microsoft Office Suite, including Word, Excel, and Outlook.
• Proven ability to be analytical and handle data effectively.
• Strong attention to detail and good organizational skills.
• Excellent written and verbal communication skills.
• Ability to speak and read English proficiently.
• Ability to handle confidential and sensitive information with integrity.
• Ability to pass a background check and drug screen, where applicable for position.