Staff Accountant

Job Description

Job Description

We are seeking a highly experienced Staff Accountant to assist in our end-to-end payment and collection cycles.

• Accounts Receivable (AR) Management:
  • Strategic Collections:
    Lead collection efforts for high-priority accounts, analyzing aging reports to minimize bad debt and optimize cash flow.
  • Credit Analysis:
    Evaluate customer creditworthiness and set credit limits to balance sales growth with financial risk.
  • Dispute Resolution:
    Act as the primary point of contact for billing disputes, coordinating between sales and clients to resolve issues.
• Accounts Payable (AP) Management:
  • Invoice Auditing:
    Oversee the verification and coding of high-volume invoices, ensuring 100% accuracy and compliance with internal controls.
  • Vendor Relations:
    Manage critical supplier relationships, negotiate payment terms, and resolve discrepancies in a timely manner.
  • Compliance:
    Ensure all vendors have up-to-date W-9 documentation and tax exempt documentation.
• Bookkeeping Responsibilities:
  • Transaction Recording:
    Accurately post and categorize daily financial transactions in the General Ledger (GL), including assets, liabilities, and expenses.
  • Accounts Payable (AP) & Receivable (AR):
    Manage vendor invoices, process payments, and track customer payments and collections to ensure positive cash flow.
  • Payroll Support:
    Coordinate with payroll providers to record employee wages, tax with holdings, and benefits accurately in the accounting system.
  • Documentation Management:
    Maintain an organized digital and physical archive of receipts, invoices, and contracts to ensure the company remains audit-ready.
• Other administrative duties as needed.

• Education:
  
  College Degree Preferred;
  High School Diploma or GED required.
• Experience:
  
  Minimum of 5 years of hands‑on experience in Accounts Payable, Accounts Receivable, or general corporate accounting.
• Technical Proficiency:
  • Microsoft Office including Microsoft Excel, Word, Outlook.
  • Quick Books experience a plus.