Payroll and Accounts Payable Administrator Phoenix, Arizona

Job Title

Payroll, HR & AP Administrator / Full Charge Bookkeeper

Reports to:

CFO

• Payroll Administration
  • Multi‑state payroll administration (40‑60 employees), processing, auditing using Evolution Software; outsourced payroll via Payroll Experts.
  • Quarterly tax filings reconciliations after the PR company completes them.
  • Out‑of‑state worker tax structure setup for business license, with holdings, UI.
  • Coordinate Workers' Compensation Insurance plan, renewals, annual audits.
• Accounts Payable
  • Full‑cycle AP coding, processing, check issuance, internal audit for proper backup documentation (about 10 checks/week).
  • Benefits participant administration and bill reconciliation.
  • Investigate and resolve discrepancies in expense accounts under tight deadlines.
  • Vendor relations, service contract renewals.
  • Review and retain source documentation for accounting and operational transactions; file documents in soft and hard copy folders.
  • Review contracts for accounting adherence and ensure proper documentation is organized.
  • Updates and validation of business expense schedules (insurance, legal, leases, services, etc.).
  • Assist with creation and updates of accounting policies and procedures related to AP/expense management.
  • Manage Dun & Bradstreet credit report to maintain desirable ratings.
  • Serve as backup and support for other accounting functions.
  • Assist with Business Insurance renewals (Crime/GL/E&O/D&O/EPL/P&C/etc.).
  • Track and maintain fixed asset activity, schedules, policy; perform semi‑annual physical inventory.
• Human Resources Administration
  • Employee onboarding/offboarding administration.
  • Employee record keeping (soft and hard copy).
  • Coordination and updates on benefit portals during eligibility changes and annual open enrollment.
• General Administration
  • Facilities administration (minimal) – office supplies maintenance, correspondence with property manager for repairs.
  • Coordinate employee events, meals, meetings.
• Other accounting, administrative or business duties as assigned.
• No supervision of personnel.

• Associate degree in Accounting preferred or equivalent professional experience.
• Bachelor’s degree in Accounting a plus.
• 7+ years of relevant and proven work experience in a corporate environment in a similar role.
• Knowledge of Quick Books a big plus;
  Knowledge of Evolution Payroll Software a big plus.
• Intermediate proficiency with MS Word and MS Outlook.
• Intermediate/advanced experience with Excel.
• Strong analytical and judgement skills.
• Effective communication with manager, peers, and business staff regarding work processes.
• Firm and professional demeanor; strong follow‑up ability with management, clients, vendors.
• Strong attention to detail, high accuracy, organizational and time‑management skills.
• Professional verbal, written communication and interpersonal skills with a customer service focus.
• Ability to work with minimal up‑front guidance, take ownership of work, follow through, take initiative.
• Ability to handle multiple projects simultaneously in a deadline‑driven environment.
• Ability to work in a fast‑paced, constantly changing entrepreneurial environment without frustration.

2 weeks PTO, 8 holidays, health/dental/vision benefits, 401(k) plan and a professional office environment with casual attire.

To qualify for all positions with Real Time Companies, applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status. Real Time Companies does not sponsor employment‑based visas. Certain positions involving work with government entities may have more restrictive employment status requirements, such as U.S. citizenship, based on security clearance requirements or other government requirements.

An Equal Opportunity Employer M/F/D/V.