Accounts Payable Clerk

Job Summary The Accounts Payable Clerk is responsible for managing assigned workload of vendor invoices by receiving, coding and processing for a timely payment. The position must be able to communicate with vendors to ensure a positive relationship and accurately process invoices to succeed.

Core Responsibilities Invoice processing
- Receiving and reviewing invoices from vendors, matching them to purchase orders, verifying accuracy of pricing and quantities, and coding invoices for proper accounting entry.

Data entry
- Entering invoice details into the accounting system, including vendor information, invoice amounts, and due dates.

Invoice discrepancy resolution
- Identifying and investigating discrepancies between invoices and purchase orders, contacting vendors and/or working with Purchasing to resolve issues.

Account reconciliation
- Reconciling vendor statements with the company's accounts payable records to identify any discrepancies.

Vendor communication
- Responding to vendor inquiries regarding invoice status, payment issues, and account balances.

File maintenance
- Maintaining organized records of invoices, purchase orders, and payment documents.

Reporting
- Generating accounts payable reports for management review, including aging reports and outstanding balances as needed.

Required Skills Strong attention to detail
- Essential for accurately verifying invoice information and identifying errors.

Numerical proficiency
- Ability to perform basic math calculations and understand financial data.

Organizational skills
- Efficiently managing a high volume of invoices and maintaining accurate records.

Computer literacy
- Proficiency in accounting software for data entry and report generation.

Communication skills
- Effectively interacting with vendors and internal departments to resolve issues.

Knowledge of accounting principles
- Understanding basic accounting concepts like debits, credits, and general ledger.

Work Experience Minimum of 2 years of accounts payable processing experience preferred. Similar administrative coding experience acceptable if knowledgeable of accounting process. Additional opportunity for more experienced applicant.

Education/Training High school diploma or equivalent.

System Knowledge Oracle Fusion experience preferred but not required.
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