Accounting Specialist

Position: ACCOUNTING SPECIALIST 2
DEPT OF JUVENILE CORRECTIONS

Our vision is to make Arizona's community safer by delivering effective rehabilitative services to the young people entrusted to our care.

The mission of the Arizona Department of Juvenile Corrections is to provide the young people in our care with evidence-based rehabilitative services that enhance their well-being and equip them with the skills and resources they need to thrive as successful members of society.

ACCOUNTING SPECIALIST 2

Job Location:

Address:

Central Office/Business and Finance Division

100 N. 15th Ave Suite 103

Phoenix, Arizona 85007

Posting Details:

Salary: $34,221 - 46,000

Grade: 18

Closing Date:
Open Until Filled

Job Summary:

The Arizona Department of Juvenile Corrections (ADJC) is seeking an Accounting Specialist 2 who will be responsible for performing fiscal functions and providing support to the Accounting and Payroll Units as well as the Business and Finance Bureau of the Department which includes the Bureau Administrator, Chief Financial Officer, Payroll Clerk and Procurement.

Job Duties:

General accounting functions in compliance with GAAP, State and agency policies

Accounts Payable:
Process payments to vendors timely; contact vendors for billing issues

Accounts Receivable: post negotiables to appropriate accounts and process deposits

Ensure vendors are compensated for goods and services rendered

Process vendor invoices for 3-way match

Contact vendors for billing issues

Handle Inter/intra agency transfers

Process transactions for youth accounts including bi-weekly Work Incentive Pay Program(WIPP) time sheets verifying hours youth worked

Process, post negotiate to appropriate accounts and reconcile youth canteen as required

Process youth releases as required

Prepares and checks mail

Perform other duties as assigned

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

* Federal and State Law, Statutes and Regulations pertinent to area of assignment

* Concepts, methods, techniques of general accounting and accounts payable/receivable process

* State of Arizona Accounting Manual (SAAM)

* Generally Accepted Accounting Practices (GAAP)

* Financial and Accounting Systems

* e-procurement systems

* Reports creation and preparation

* Microsoft Office Suites and Google Suites

Skill in:

* Written and verbal communication

* Establishing and maintaining work relationships

* Conflict resolution

* Mathematics

* Analyzing and interpreting fiscal data

* Planning and prioritizing

* Interpretation of policies and procedures

Ability to:

* Learn the state's automated financial information system (AZ360)

* Apply general auditing and accounting processes

* Learn agency mission, goals and objectives

* Learn agency and state policies and procedures, organizational structure of the agency

* Understand and participate in drafting, changing and modifying policy and procedures

* Work under pressure and meet deadlines

* Multi-task and problem solving

* Drive on state business

Selective Preference(s):

* Two years of professional level accounting experience

* Knowledge and experience in AZ360 accounting system

* Knowledge and experience in Arizona Procurement Portal (APP)

* Associates degree in Accounting or Bookkeeping is preferred

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a comprehensive background investigation and drug screening.

Current State of Arizona employees:
In order to be considered for this position, it requires acceptable performance history as demonstrated by not have been issued a letter of suspension or have been involuntarily demoted within one year preceding this job posting close date, and have an overall rating of "meets expectations" or higher on the most recent employee performance evaluation.

This position requires driving or the use of a vehicle as an essential function on the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license records checks. The license must be current, unexpired, and neither revoked or suspended.

Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

* Affordable medical, dental, vision, life insurance, and short-term disability plans

* Top-ranked retirement and long-term disability plans

* 10 paid holidays per year

* Vacation time accrued at 4.00 hours bi-weekly for the first 3 years

* Sick time accrued at 3:42 hours bi-weekly

*…