Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist supports the full accounts payable function across multiple business units, ensuring accurate and timely processing of vendor invoices and payments. This role maintains strict adherence to company policies, internal controls, and GAAP, while collaborating closely with the accounting team, other AP specialists, and cross-functional partners. The position is ideal for someone who thrives in a fast-paced environment, takes ownership of their work, and contributes to strong vendor relationships and smooth financial operations.

Responsibilities

+ Process high volumes of vendor invoices (approximately 300+), ensuring accuracy, completeness, and timely entry into the ERP system.

+ Manage full-cycle accounts payable, including invoice receipt, coding, approval routing, matching, and payment execution.

+ Perform two-way and three-way matching of invoices to purchase orders and receiving documents to ensure proper authorization and accuracy.

+ Handle both purchase order (PO) and non-PO invoices, applying appropriate accounting treatment and internal controls.

+ Ensure all AP activities comply with company policies, internal controls, and Generally Accepted Accounting Principles (GAAP).

+ Collaborate with the accounting team, other AP specialists, and internal departments to research and resolve invoice discrepancies and payment issues.

+ Maintain accurate vendor records, including updates to contact information, payment terms, and other relevant data in the ERP system.

+ Assist in preparing and processing vendor payments, including checks, ACH, and other electronic payments, in a timely and accurate manner.

+ Support month-end and year-end closing activities by providing AP reports, reconciliations, and supporting documentation as needed.

+ Monitor and respond to vendor inquiries promptly and professionally to maintain positive vendor relationships.

+ Use Microsoft Excel and ERP tools to review, reconcile, and analyze AP data for accuracy and completeness.

+ Identify process improvement opportunities within accounts payable and contribute ideas to enhance efficiency, accuracy, and internal controls.

+ Work closely with leadership and cross-functional partners to support evolving priorities and special projects within the AP function.

Essential Skills

+ 3+ years of experience in accounts payable or accounting (2 years considered for very strong candidates).

+ Demonstrated full-cycle accounts payable experience, from invoice receipt through payment.

+ Hands-on experience with two-way and three-way invoice matching.

+ Proven ability to process high volumes of invoices (around 300+).

+ Experience handling both purchase order (PO) and non-PO invoices.

+ Working knowledge of GAAP (Generally Accepted Accounting Principles) as it relates to accounts payable.

+ Experience using a large ERP system; SAP experience is preferred.

+ Proficiency with Microsoft Excel, with a solid understanding of basic functions and spreadsheet navigation.

+ Strong tenure and a consistent work history demonstrating reliability and commitment.

+ Ability to work effectively in a fast-paced, high-trust environment with shifting priorities.

+ Strong attention to detail, accuracy, and organizational skills.

+ Clear and direct communication skills, with the ability to collaborate across departments.

Additional

Skills & Qualifications

+ SAP experience is a plus for this role.

+ Familiarity with pivot tables and VLOOKUPs in Excel is a plus.

+ An associate degree is a plus.

+ Experience working in a high-volume, multi-entity or multi-business-unit environment is beneficial.

+ Demonstrated ability to take ownership of tasks and exercise sound judgment in handling sensitive matters.

+ Comfort working in a culture that values speed, clarity, accountability, and proactive thinking.

Work Environment

This role operates in a Monday through Friday schedule, generally between 7:00 a.m. and 5:00 p.m., within a fast-paced, high-trust environment where priorities can shift quickly and proactive thinking is essential. You will work closely with senior leadership in a culture that values speed,…