Accounting and Business Operations Manager

Accounting & Business Operations Manager

Location:

Phoenix, AZ

Chief Financial & Operating Officer

Responsible for collaborating with the CFO on financial aspects and overseeing business operations activities that support daily business operations. Focuses on organization, planning, direction, reporting, project management, profit analysis, and compliance.

• Finance and Accounting
  • Managing and conducting month‑end & year‑end close preparations; reviewing and/or preparing forecasts, analysis, project proforma, and actual to budget comparisons
  • Maintaining accurate financial records and participating in reconciliations and audits
  • Overseeing daily accounting activities and ensuring all major projects, month‑end, and year‑end reports are completed accurately and on time
  • Quarterly tax filings reconciliations and out‑of‑state filing and payment audits (collaborate with the PR company that completes them)
  • Worker’s Compensation Insurance plan administration – renewals and annual audits
  • Oversight and audit of the AP and cost processes and activities
  • Investigate and resolve discrepancies in all expense accounts under tight deadlines
  • Identify process and procedure inefficiencies and collaborate on solution implementations
  • Vendor management and service contract renewals
  • Review source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders
  • Review contracts for accounting adherence and ensure proper documentation is received and organized
  • Review invoices and maintain updated business expense schedules
  • Assist with the creation and needed changes of accounting policies and procedures
  • Manage business insurance renewals and compliance (Crime, GL, E&O, D&O, EPL, P&C, etc.)
  • Conduct annual physical inventory and fixed‑asset management processes and controls
  • Review benefits participant administration and audit monthly bill reconciliations
• Business Operations
  • Client contract management and compliance
  • Create and maintain engineering, profit, sales, and business operations reports (client reporting and internal project profitability reporting)
  • Track operations purchase order lifecycle to assure all steps are completed within guidelines
  • Facilities management oversight
  • Export compliance (EAR & ITAR) support and administration efforts as needed
  • Ensure integration between business and engineering operations
  • Oversee business non‑finance audits (IT contract compliance, client contract compliance, regulatory)
  • Other accounting or business duties as needed and assigned
• Payroll
  • Oversight, audit, and backup for multi‑state payroll processing (~45‑65 employees)
  • Register for company licenses, apply for withholding and UI in new states
  • Work with PR company to complete YE 1099 and W2 reporting
  • Audit UI annual reports and rates
  • Audit PR company records for out‑of‑state filing and payment compliance
  • Maintain time‑off tracking (PTO, PSL, ETO)

• Technical Skills
  • Bachelor’s degree in Accounting
  • 10+ years of relevant and proven work experience in a corporate environment in an Accounting Manager role with comparable responsibilities
  • Strong understanding of accounting, finance, and management principles
  • Experienced with audit preparation and document retention requirements
  • 5+ years of payroll processing experience
  • Strong experience with evaluating, developing, and improving department controls, systems, and procedures that increase accuracy and efficiency
  • Knowledge of Quick Books a big plus
  • Experience writing and assessing policies and procedures for accounting
  • Intermediate user of MS Word, MS Outlook
  • Advanced user of MS Excel (pivot tables, linking, charting)
• Soft Skills
  • Strong attention to detail and high accuracy
  • Strong analytical and judgement skills
  • Ability to work with minimal guidance and take ownership of work product
  • Comfortable and willing to be hands‑on
  • Initiative and collaboration to resolve issues and accomplish tasks
  • Ability to prioritize multiple projects in a deadline‑driven environment
  • Professional follow‑up with management, team members, clients, vendors
  • Ability to assess situations, gather facts, collaborate, and present solutions
  • Keen to continuously develop…