Staff Accountant Financial Accounting

The following job description is a general outline of essential and common functions related to the performance of your job. All employees of USA Quality Staffing are expected as a condition of employment to perform tasks as assigned by management whether included in your job description or not.

Controller

Administrative

Non-Exempt

Manage bank records and processes, i.e. deposit verification, online banking systems, maintain bank statements, analyze bank fees, and implement banking-related changes as needed.

Reconciliation of payments and customer accounts. Communicate discrepancies to management team, identify slow‑paying customers, and recommend collection candidates.

• Prepare and monitor online transfers by verifying documentation, and preparing disbursements.
• Ensure all activities are in compliance with fraud prevention measures, accounting guidelines, company policies, and internal controls.
• Review and reconcile the bank accounts.

• Gather and verify invoices for appropriate documentation prior to payment.
• Maintain accounts receivable records to ensure aging is up to date, credits, and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Perform daily cash management duties, including distribution of cash receipt logs, and posting of cash to the accounts receivable sub‑ledger.

• Process company credit card charges and reconcile charges to the statement.
• Manage charges for corporate account (Costco, Sams’ Club, etc.)
• Maintain vendor accounts in accounting software.
• Process annual 1099’s.
• Assist with providing documentation for annual audits.
• Reconcile AP sub‑ledger to the General Ledger.

• Understanding of general ledger journal entries, P&L, balance sheet reconciliation and reporting.
• Understanding of accounting principles.
• Exceptional time management, communication, and problem‑solving skills.
• Strong Math and research skills.
• Organized and detail‑oriented.
• Ability to analyze and interpret data and solve practical problems.
• Understanding of Multi‑entity sub‑ledger reporting and reconciliation of inventory, A/P, and A/R.
• Understanding of fixed asset documentation.
• Must be able to maintain a professional demeanor in all situations and work effectively both individually and with a team.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and/or listen/hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.