AP Coordinator

Overview

Phoenix Medical Psychiatric Hospital,a member of the Neuro Psychiatric Hospital family, is looking for an
Accounts Payable Coordinator to serve on our hospital's financial operations team. Under the direction of Chief Financial Officer, the AP Coordinator will perform specialized clerical tasks with major emphasis on the coordination of the preparation, processing and maintenance of payrolls, and accounts payable. The coordinator is responsible for applying departmental procedures and practices to accounts and record-keeping, to ensure accuracy and completeness.

Neuro Psychiatric Hospitals provides a comprehensive package of benefits for our employees. Current benefits include:

• An opportunity to make an impact in our patient's lives daily
• Competitive compensation structure
• Medical, Dental, and Vision Insurance
• NPH 401(k) plan with up to 4% Company match
• Employee Assistance Program (EAP) Programs
• Generous PTO and Time Off Policy
• Special tuition offers through Capella University
• Work/life balance with great professional growth opportunities
• Employee Discounts through Life Mart

• Oversee the timely and accurate processing of company payroll within the prescribed time frame following established procedures.
• Ensure that documents are properly authorized.
• Open mail daily, appropriately. Input all invoices received the day before into the system.
• Research and follow-up on discrepancies with purchasing if price of unit of measure problem or quantity problem.
• Communicate with CFO or supervisor of any discrepancies, unresolved disputes, or vendor management issues
• Check vendor terms, freight bills, general ledger code and expense month.
• Verify and reconcile vendor name on invoices and PO/Receiving reports.
• Prepare and review for accuracy W-2 forms for employees and 1099 forms for vendors as mandated by law and distributes by January 31 of each year.
• Research, resolve and respond complaints, concerns and inquiries promptly and courteously.
• Immediately notifies supervisor of credit holds
• Verifies assigned monthly vendor statements and vendor balance to facilitate the accrual process and ensure the proper expensing of liabilities.
• Assist others with responsibilities and adjust work schedule to meet department needs.
• Maintaining the integrity and confidentiality of information within finance department
• Follows hospital and department policies and procedures at all times.
• Attends all mandatory department and hospital in-services.

• High school diploma or GED required. Associate's degree in Accounting or Finance field preferred.
• Minimum of 1 year of accounting experience required.
• Experience with accounts payable processes preferred.
• Proficient in HRIS or Payroll software; we use ADP!
• Knowledge of basic payroll and accounts payable accounting procedures
• High attention to detail with ability to produce accurate and auditable records
• Proficient in MS Office, including Excel, Word, and Outlook
• Proficiency in keyboarding and file maintenance
• Demonstrative communication, problem solving, and prioritization skills