Accounting Specialist 2

Overview

The Arizona Department of Juvenile Corrections (ADJC) is seeking an Accounting Specialist 2 who will be responsible for performing fiscal functions and providing support to the Accounting and Payroll Units as well as the Business and Finance Bureau of the Department which includes the Bureau Administrator, Chief Financial Officer, Payroll Clerk and Procurement.

• General accounting functions in compliance with GAAP, State and agency policies.
• Accounts Payable:
  Process payments to vendors timely; contact vendors for billing issues.
• Accounts Receivable: post negotiables to appropriate accounts and process deposits.
• Ensure vendors are compensated for goods and services rendered.
• Process vendor invoices for 3-way match.
• Contact vendors for billing issues.
• Handle Inter/intra agency transfers.
• Process transactions for youth accounts including bi-weekly Work Incentive Pay Program(WIPP) time sheets verifying hours youth worked
  Process, post negotiate to appropriate accounts and reconcile youth canteen as required.
• Process youth releases as required.
• Prepares and checks mail.
• Perform other duties as assigned.

Knowledge of:

• Federal and State Law, Statutes and Regulations pertinent to area of assignment.
• Concepts, methods, techniques of general accounting and accounts payable/receivable process.
• State of Arizona Accounting Manual (SAAM).
• Generally Accepted Accounting Practices (GAAP).
• Financial and Accounting Systems.
• e-procurement systems.
• Reports creation and preparation.
• Microsoft Office Suites and Google Suites.

Skill in:

• Written and verbal communication.
• Establishing and maintaining work relationships.
• Conflict resolution.
• Mathematics.
• Analyzing and interpreting fiscal data.
• Planning and prioritizing.
• Interpretation of policies and procedures.

Ability to:

• Learn the state’s automated financial information system (AZ360).
• Apply general auditing and accounting processes.
• Learn agency mission, goals and objectives.
• Learn agency and state policies and procedures, organizational structure of the agency.
• Understand and participate in drafting, changing and modifying policy and procedures.
• Work under pressure and meet deadlines.
• Multi-task and problem solving.
• Drive on state business.

• Two years of professional level accounting experience.
• Knowledge and experience in AZ360 accounting system.
• Knowledge and experience in Arizona Procurement Portal (APP).
• Associates degree in Accounting or Bookkeeping is preferred.

Employment is contingent on the selected applicant passing a comprehensive background investigation and drug screening.

This position requires driving or the use of a vehicle as an essential function on the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license records checks. The license must be current, unexpired, and neither revoked or suspended.

Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, vision, life insurance, and short-term disability plans.
• Top-ranked retirement and long-term disability plans.
• 10 paid holidays per year.
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years.
• Sick time accrued at 3:42 hours bi-weekly.
• Deferred Compensation Program.
• Wellness Plans.

This position participates in the Arizona State Retirement System (ASRS).

• New membership begins the 27th week of employment.
• Immediately vested in retirement contributions.
• Defined Benefit.

Attention current State of Arizona employees:
Please contact our Human Resources Office at employment if you are in a different retirement plan than the one indicated above.