Accounts Payable Clerk (Full-Time) - Arizona Biltmore

Accounts Payable Clerk

The Accounts Payable Clerk is responsible for processing hotel invoices and expenses in accordance with audit requirements/standards. The Clerk will reconcile vendor statements, prepare month end accruals, and perform other duties as needed to support leadership in higher level accounting functions.

Essential Functions:

• Perform applicable Accounts Payable and General Accounting functions.
• Reconcile vendor statements to ensure payment is being issued within established net terms
• Process high volume of invoices utilizing 3-Way Matching in our purchase order system (Craftable)
• Submit Capex invoices as needed and save support for month end reconciliation
• Process monthly villa owner invoices for rental pool earnings
• Collaborate with Central Accounting Office (CAO) to resolve vendor inquiries and facilitate payments that require special handling
• Prepare and submit new vendor setup requests with required W9/W8 forms and accurate remittance instructions
• Complete month-end accruals with necessary supporting documentation
• Maintain organized files to reference purchase orders, invoices, and vendor statements
• Research and respond to information requests from internal departments and management
• Respond to guest inquiries, charge inquiries and requests in a timely, friendly and efficient manner to support continuing effort to deliver outstanding guest service and financial profitability.
• Participate in special projects, team training and development
• Perform other duties and responsibilities as assigned or required
• Report results to others and aids others to understand financial matters
• Develop and maintain constructive and cooperative working relationships with other finance departments and corporate departments they support
• Collaborate with manager to establish specific goals and plans to prioritize, organize and accomplish project/department goals
• Attend staff meetings pertinent to work assignments
• Act in accordance with fire, health and safety regulations on property and follow the correct procedures when required

What We Are Looking For:

Education:

• High School Diploma or equivalent
• College course work in related field, preferred

Experience:

• Prior accounting experience, preferred
• Hospitality industry experience, preferred
• Experience with General Ledger applications, preferred
• Experience with Craftable or other similar purchase order system
• Experience with OnQ, preferred

Compensation:

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.