Accounts Receivable Coordinator - Phoenix, AZ

Keep Our Billing Accurate. Keep Our Operations Moving.

Pavement Marking LLC (PMI) is looking for a detail-oriented Accounts Receivable (A/R) Coordinator to join our team in Phoenix, Arizona
. In this role, you ll manage all aspects of the company s billing and collections process to ensure accurate and timely receipt of payments.

This includes generating invoices, preparing payment applications, processing lien waivers, tracking collections, and maintaining detailed financial records. The role requires strong attention to detail, a working knowledge of construction billing practices, and the ability to coordinate effectively with operations, project management, and customers across multiple branches and states.

About Pavement Marking LLC

PMI is a leading provider of pavement marking and roadway safety solutions serving customers throughout Arizona and the Southwest. We are committed to delivering high-quality work, maintaining safe operations, and supporting the communities where we live and work.

With operations in both Arizona and Texas, PMI continues to grow by investing in our people, equipment, and technology. Our Phoenix office serves as a key operational hub supporting field crews, project teams, and customers across the region.

Pavement Marking LLC is proud to be an operating company of Road Safety Services (RSS), one of North America s leading providers of pavement marking and traffic control services. With operations across 23+ states and more than 50 locations, RSS combines the strength of a national organization with the expertise of its local operating companies. Whether it s 500 feet or 500 miles, we get the job done safely, properly, and on time.

What You ll Do

• Billing and Invoicing

• Prepare and process progress billings, time and material billings, and final invoices in accordance with contract terms and company policies.
• Collaborate with Project Managers and Operations staff to ensure quantities, rates, and change orders are accurate before invoicing.
• Process and submit invoices through customer portals (e.g., Textura, Ariba, or other online systems) as required.
• Prepare supporting documentation, including lien waivers, certified payrolls, and backup documentation for each invoice.
• Verify job cost reports, billing schedules, and retention tracking for accuracy.
• Serve as backup for ADOT (Department of Transportation) billing as needed
• Customer account reconciliation.
• Job progress coordination with Operations Team

• Collections and Cash Applications

• Monitor and manage aging accounts to ensure timely collection of outstanding balances.
• Make collection calls and send follow-up correspondence for past-due accounts in a professional and customer-focused manner.
• Process and apply cash receipts, joint checks, and ACH deposits accurately to the correct jobs and customers.
• Investigate and resolve discrepancies, payment shortfalls, or unapplied credits promptly.
• Communicate with customers and internal teams to resolve billing or payment disputes.

• Lien, Compliance, and Documentation

• Prepare and process 20-day preliminary notices, lien waivers, and releases as required by law.
• Maintain accurate job files with signed contracts, change orders, billing documentation, and correspondence.
• Track payment applications and change orders to ensure completeness and proper documentation.
• Maintain compliance with state regulations and company policies for lien and payment documentation.

• Reporting and Coordination

• Reconcile A/R subledger to the general ledger monthly and assist in month-end close procedures.
• Generate A/R reports, aging summaries, and collection status updates for management review.
• Support the Accounting Manager and Controller with audit requests and financial reporting.
• Work collaboratively with the A/P…