Accounts Receivable Specialist

Accounts Receivable Specialist (Administrative Services Officer II)

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a financial professional to fill the Administrative Services Officer position. This position completes a range of functions for the Inmate Trust Accounts (ITA) unit. Reconciles ITA accounts, inmate deposits, processes inmate payroll, reconciles inmate accounts, payable functions, accounts receivable, dated checks, and abandoned funds.

Job Duties:

• Processes inmate receivables
• Researches and reconciles daily and monthly deposits
• Researches and resolves problems and/or questions related to inmate deposits
• Verifies and corrects posting errors
• Processes inmate Work Incentive Pay Plan, Arizona Correctional Industries, and Inmate Trust Accounts (ITA) payroll transactions
• Researches and reconciles inmates' bi-weekly payroll
• Researches and resolves problems and/or questions related to inmate payroll, including payroll discrepancies and/or vendor reimbursements for inmate work
• Processes inmate payments
• Researches and reconciles inmate accounts payable
• Researches and resolves problems and/or questions related to inmate payments, including inmate-initiated payments, payments for services, and deductions for debt and/or obligations
• Assists with the Inmate Trust Accounts process
• Researches and reconciles state-dated checks
• Takes appropriate actions by returning funds to the inmate or transferring the monies to the abandoned funds account
• Prepares documents and forms to be able to transfer abandoned funds to ADOR unclaimed property
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):
Knowledge of:

• Federal and state laws, statutes, and regulations pertinent to the area of the assignment
• Governmental and/or office accounting practices and procedures
• Various spreadsheet and word processing software to produce reports and respond to requests for information
• Reconciliation of bank accounts, fiscal reports, and form preparation
• Identifying and resolving discrepancies
• Financial research methodologies

Skill in:

• Work management and leadership
• Analysis and interpretation of financial data
• Work techniques required in maintaining accounting records through an automated accounting system
• Verbal and written communications
• Establishing and maintaining positive interpersonal relationships
• Research methodology

Ability to:

• Utilize various office productivity software such as Microsoft Office, Adobe Acrobat, and Google
• Write correspondence
• Create reports
• Compile statistics

Selective Preference(s):
Three (3) years of Arizona State governmental fixed assets management experience

Bachelor's Degree in accounting, finance or related field (Not required)

Pre-Employment Requirements:
Employment is contingent on the selected applicant passing a background investigation.