Accounts Payable and Accounting Specialist

Job Description

Job Description

An established real estate firm in the Phoenix–Biltmore area is seeking a highly organized and detail-oriented Accounts Payable & Accounting Specialist to join its accounting team.

This position is responsible for coordinating day-to-day accounts payable activities across multiple entities while supporting cash management, account reconciliations, tax reporting, and other accounting functions. The successful candidate will be comfortable managing competing priorities, following detailed processes, and maintaining a high level of accuracy in a fast-paced environment.

We are looking for someone who is willing to learn new processes, apply feedback, ask thoughtful questions, and continuously improve.

• Manage invoice processing across multiple entities, ensuring invoices are accurately coded, properly documented, entered, and routed for approval in a timely manner.
• Monitor invoice workflow queues and coordinate with approvers, vendors, and team members to resolve outstanding items, coding corrections, and payment-related questions.
• Prepare invoices for management fees, tenant billings, reimbursable expenses, and other entity-related charges.
• Maintain vendor records, including new-vendor setup, W-9 collection, and vendor information updates.
• Assist with weekly check runs, including uploading Positive Pay files, updating checkbook records, and preparing checks for mailing.
• Support cash-management activities, including cash reporting, deposits, transfers, and other treasury-related tasks.
• Perform bank, credit-card, petty-cash, and other assigned account reconciliations, maintaining complete supporting documentation.
• Enter journal entries, batch allocations, capital roll-forward entries, and other accounting transactions as assigned.
• Maintain departmental accounting schedules, trackers, reports, and related tools.
• Assist with 1099 reporting, sales-tax filings, property-tax tracking, and related tax documentation.
• Follow established accounting procedures, internal controls, and departmental workflows.
• Communicate proactively regarding completed assignments, outstanding items, delays, and matters requiring follow-up or escalation.
• Assist with month-end close, year-end reporting, audits, process improvements, system enhancements, and special projects.

• Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field preferred but not required.
• Previous experience in accounts payable, accounting, bookkeeping, financial administration, or a related role preferred.
• Strong attention to detail, analytical thinking, and commitment to producing accurate, high-quality work.
• Excellent organizational, communication, time-management, and follow-through skills.
• Responsive, dependable, and capable of managing multiple priorities and deadlines.
• Quick learner with strong problem-solving abilities.
• Ability to work independently while collaborating effectively with a team.
• Willingness to accept and apply feedback and continuously improve performance.
• Ability to maintain confidentiality and exercise discretion when handling sensitive financial information.
• Experience with Yardi, Click Up, Flo Qast, or similar accounting and workflow systems is preferred but not required.
• Experience with multi-entity accounting, real estate, property management, or investment accounting is a plus.

This is an excellent opportunity for an accounting professional who enjoys detailed work, values well-defined processes, and wants to expand their experience within a multi-entity real estate environment. The position offers exposure to a broad range of accounting functions and the opportunity to grow as part of a collaborative professional team.

Qualified applicants are encouraged to submit a resume for confidential consideration. We require a background check. EOE.