Billing Clerk

• Process prebills and transmit invoices in accordance with departmental procedures.
• Provide billing information, account-balance data, and supporting documentation to clients, attorneys, and other internal stakeholders, including for responses to audit letters.
• Maintain billing notes, procedures, and client-specific billing arrangements, including budgets and billing ceilings.
• Assist with post-billing appeals, accrual reporting, and the month-end closing process.
• Support client e-billing system onboarding and related electronic billing requirements.
• Assist with billing-rate reviews, implementation of updated rates and timekeepers, and timekeeper onboarding and training.
• Prepare reports, invoices, graphs, and other work product in response to attorney and client requests.
• Perform other accounting duties and assist with special projects as needed.

• Three (3) years related work experience, law firm environment or professional services environment preferred.
• Bachelor's degree (B.
  
  A.) from four-year college or university preferred but not required.
• Experience with legal billing, professional-services billing, or client e-billing platforms preferred.
• Strong analytical and problem-solving skills.
• Ability to calculate discounts, interest, commissions, proportions, percentages, and other billing-related figures.
• Understanding of how billing processes may affect the general ledger.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• A responsive and diplomatic approach to client service.
• Ability to handle confidential information with professionalism, discretion, and integrity.
• Proficiency with Microsoft Office, including Excel, and general database software; familiarity with billing software and client e-billing platforms preferred.
• Ability to work effectively and collaboratively as part of a team.
• Must not now or in the future require U.S. visa sponsorship, including H‑1B, TN, or E‑3 visas.

Demonstrates expertise in legal billing processes, including e-billing systems and client-specific billing arrangements, while maintaining strong analytical and organizational skills to manage multiple priorities effectively.

• Billing Processes
• Accrual Reporting
• Budget Management
• Invoice Preparation
• Discount Calculation
• General Ledger Understanding
• Billing-Rate Reviews
• Timekeeper Onboarding
• Post-Billing Appeals
• Data Analysis

• Organizational Skills
• Interpersonal Communication
• Problem-Solving Skills
• Client Service Orientation
• Team Collaboration

• Law Firm Environment
• Professional Services Environment
• Billing Procedures
• Audit Responses
• Confidential Information Management

• Microsoft Office
• Billing Software
• Database Software
• E-Billing Systems