Accounts Payable Specialist

Accounts Payable Specialist

Location: Phoenix, AZ (Fully Onsite)

Compensation: $24/hour to $26/hour

Hours: Monday through Friday, 8:00 AM to 5:00 PM

Our client is seeking an organized and detail focused Accounts Payable professional to support daily payment operations and vendor management activities. This role is ideal for someone who thrives in a fast paced environment, can manage a large invoice workload, and enjoys working closely with internal departments to ensure timely and accurate payments.

• Process a high volume of vendor invoices while maintaining accuracy and meeting established deadlines.

• Review purchase orders, receiving documents, and invoices to ensure transactions are properly supported before payment.

• Route invoices for approval and follow up with department leaders to resolve outstanding items.

• Assist with weekly payment processing, including preparing invoices for check runs and ensuring all required documentation is complete.

• Set up new vendor profiles and maintain vendor records within the accounting system.

• Collect and maintain vendor tax documentation, including W-9 forms.

• Support year end reporting requirements related to vendor payments and 1099 preparation.

• Investigate and resolve invoice discrepancies, pricing issues, and payment inquiries.

• Maintain organized electronic and physical records in accordance with company procedures.

• Collaborate with purchasing, receiving, and accounting teams to ensure efficient invoice processing.

• 3+ years of recent accounts payable experience in a high volume environment.

• Experience matching invoices to supporting purchasing and receiving documentation.

• Strong understanding of invoice processing workflows and payment cycles.

• Familiarity with vendor onboarding, maintenance, and tax documentation requirements.

• Ability to manage competing priorities while meeting deadlines.

• Strong attention to detail with a high level of accuracy.

• Comfortable communicating with vendors and internal business partners regarding payment matters.

• Proficiency with accounting software and Microsoft Excel (including pivot tables and VLOOKUP)

Pay Details: $24.00 to $26.00 per hour

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• 401K plan
• Paid Sick Leave
• other paid leave required by Federal, State, or local law
• Holiday pay

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.