Accounting Bookkeeper

Job Description

Location: Arizona
Job Type: Full-Time
FLSA Status: Exempt
Reports to: VP of Operations / Executive Leadership

Spektre Works is seeking an experienced Accountant / Bookkeeper to support the financial operations of our growing aerospace and defense business. This position will be responsible for day-to-day accounting activities including accounts payable, accounts receivable, general ledger maintenance, reconciliations, expense processing, payroll support, and financial reporting.

The ideal candidate is highly organized, detail-oriented, and comfortable working independently in a fast-paced small-business environment. Experience working with government contractors and Deltek Costpoint is strongly preferred.

This position will work closely with company leadership, program management, purchasing, and operations to maintain accurate financial records and provide reliable financial information for business and program decisions.

Key Responsibilities

Accounting & Bookkeeping

• Maintain accurate and timely accounting records.
• Perform general ledger entries and account reconciliations.
• Maintain supporting documentation for financial transactions.
• Assist with monthly, quarterly, and year-end closing activities.
• Reconcile bank, credit card, and other financial accounts.
• Maintain appropriate accounting records in accordance with company policies.
• Assist with preparation of internal financial reports and management reporting.
• Support external accountants, auditors, and tax professionals as required.

Accounts Payable & Purchasing Support

• Process vendor invoices and ensure appropriate approvals and supporting documentation.
• Match invoices with purchase orders and receiving documentation.
• Prepare and process vendor payments.
• Maintain accurate vendor records and resolve billing discrepancies.
• Coordinate with purchasing and program personnel regarding invoice and PO issues.
• Assist with employee expense reports and corporate credit card reconciliation.
• Monitor outstanding liabilities and upcoming payment requirements.

Accounts Receivable & Customer Billing

• Prepare and issue customer invoices.
• Maintain accounts receivable records and monitor outstanding balances.
• Coordinate with program managers and leadership to ensure billing aligns with contract and customer requirements.
• Track customer payments and assist with collections when necessary.
• Maintain documentation supporting customer invoices and contract billing.

Government Contract Accounting

• Support accounting activities associated with government and defense contracts.
• Maintain accurate segregation of direct and indirect costs.
• Assist with project, contract, and cost-center accounting.
• Support labor and expense allocation to appropriate projects and contracts.
• Assist with maintaining documentation required for government contract accounting and audits.
• Support preparation of financial information for contract proposals, reporting, and customer requests.
• Assist management with monitoring project costs, budgets, and actual performance.

Payroll & Employee Expense Support

• Support payroll processing and reconciliation.
• Review employee timekeeping records for completeness and appropriate project or cost-code allocation.
• Process and reconcile employee travel and expense reports.
• Maintain payroll and expense documentation.
• Coordinate with HR and management regarding payroll-related changes as required.

Financial Reporting & Management Support

• Prepare recurring accounting and financial reports for company leadership.
• Assist with budget-to-actual and project-cost reporting.
• Identify accounting discrepancies and work with appropriate personnel to resolve them.
• Assist management with cash-flow tracking and financial planning.
• Support development and improvement of accounting processes and internal controls.
• Maintain organized financial records suitable for management review and audit.

Required Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional accounting experience.
• 3+ years of accounting, bookkeeping, or related financial experience.
• Experience with accounts payable and accounts receivable.
• Experience performing bank and credit card reconciliations.
• Working knowledge of general ledger accounting and basic financial reporting.
• Strong Microsoft Excel or Google Sheets skills.
• High level of accuracy and attention to detail.
• Ability to maintain confidential financial and employee information.
• Strong organizational and time-management…