Accounts Payable Specialist
Listed on 2026-09-22
-
Accounting
Bookkeeper/ Accounting Clerk, Accounts Payable Clerk, Accounts Receivable/ Collections, Accounting & Finance
Who are we looking for?
Arizona Sunrays is looking for a detail-loving, organized Accounts Payable Specialist to help keep the financial side of our growing, multi-location business running smoothly! You’ll manage the full-cycle AP process across five entities including our four locations (Phoenix, Carefree, Arcadia, and Surprise) and our management company.
Benefits:- Free uniforms
- Opportunity for advancement
- Training & development
- 401(k) matching
- Employee discounts
- Flexible schedule
Central Office, Phoenix, AZ (On-Site)
Responsibilities Accounts Payable:- Process vendor invoices for accuracy, coding, and approval
- Manage the full AP cycle, including invoice entry, PO/receipt matching, payment scheduling, and disbursement
- Prepare weekly payment runs via check, ACH, and credit card
- Monitor AP aging and flag past-due items or cash flow concerns
- Reconcile vendor statements and resolve discrepancies, short-pays, and billing questions
- Maintain clean, organized, audit-ready AP records
- Maintain vendor records, including W-9 and 1099 tracking
- Assist with month-end AP accruals and reconciliations
- Accurately code expenses to the correct entity and GL across our five-entity structure
- Identify and flag transfers for the Financial Operations Manager
- Partner with site directors and department heads to verify invoices, coding, and goods/services
- Support the CFO and Financial Operations Manager with reporting and vendor spend analysis
- Help identify opportunities for process improvements
- Handle financial and vendor information with care and confidentiality
- 2+ years of AP/general accounting experience required; multi-location/entity coding preferred
- Quick Books Online experience required; multi-location/class tracking is a plus
- Strong Excel skills, including VLOOKUPs, pivot tables, and basic formulas
- Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience welcome
- Experience in a multi-site, service-based, childcare, or youth activity business is a plus, but not required
- Vendors are paid accurately and on time, with minimal errors or late fees
- AP records are clean, complete, and audit/CPA ready
- Discrepancies and billing questions are caught and resolved quickly
- The CFO and Financial Operations Manager can confidently rely on AP to run smoothly with minimal oversight
- Deadlines across multiple entities and vendors are managed with organization and consistency
- Communication with vendors and internal teams is clear and professional
- You work independently, prioritize effectively, and know when to ask questions or flag an issue
Arizona Sunrays is looking for a detail-loving, organized Accounts Payable Specialist to help keep the financial side of our growing, multi-location business running smoothly! You’ll manage the full-cycle AP process across five entities including our four locations (Phoenix, Carefree, Arcadia, and Surprise) and our management company. If you love a good spreadsheet, catch the little things, and take pride in keeping things organized and running smoothly, we’d love to meet you!
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).