Office Manager

We are seeking a highly organized and experienced Office Manager to lead the administrative operations of our family medical practice. This role ensures the clinic runs smoothly day-to-day, with a strong focus on staff scheduling, payroll processing, and back-office coordination. The ideal candidate is a proactive problem-solver who thrives in a fast-paced healthcare setting and is committed to delivering exceptional support to both staff and patients.

• Oversee daily operations to ensure the office runs efficiently and professionally
• Manage staff schedules, including providers, medical assistants, and front desk personnel
• Process biweekly payroll accurately and on time, including timekeeping and PTO tracking
• Maintain appointment calendars and coordinate patient flow to optimize provider productivity
• Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies
• Monitor office equipment and coordinate with IT for maintenance and troubleshooting
• Ensure compliance with HIPAA, OSHA, and other healthcare regulations
• Support front desk operations and assist with patient service issues as needed

• High school diploma or GED required; associate’s or bachelor’s degree preferred
• Minimum 5 years of experience in medical office management
• Proven experience with payroll systems and back-office operations
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software
• Familiarity with Electronic Health Records (EHR) systems
• Excellent communication, leadership, and organizational skills
• Strong attention to detail and ability to manage multiple priorities