Project Assistant

Under the direction of the Manager of HR Operations & Project Management, this entry-level Team Member will support the daily operations of the HR Operations team in a fast-paced, high-volume environment. This role is ideal for someone early in their career who is dependable, adaptable, and eager to learn while juggling multiple responsibilities.

Success in this position requires the ability to stay organized under pressure, adapt quickly to change, and show up on time every day. Reliability and consistency are essential, as this role directly supports critical HR operations and front-line coverage.

This position provides broad exposure to HR operations, administrative and legal support, customer-facing education programs, inventory management, and reception coverage. The work is varied, hands-on, and changes frequently based on business needs.

This role is evenly divided across the following core areas:

• Administrative & Legal Support (25%)
  • Provide administrative support related to HR and legal documentation
  • Assist with organizing, maintaining, and tracking HR and legal records
  • Perform quality checks on electronic processes and documentation
  • Maintain strict confidentiality when handling sensitive information
• HR Education Assistance Program Support (25%)
  • Learn the company’s HR Education Assistance Program and its resources
  • Assist in responding to calls and inquiries related to the education program
  • Provide clear, professional communication to Team Members by phone and email
  • Research common questions and help improve standard responses and resources
• HR Equipment Inventory & Ordering (25%)
  • Maintain accurate inventory of HR equipment and supplies
  • Track usage, organize inventory records, and place orders as needed
  • Coordinate with vendors and internal teams to ensure timely replenishment
  • Identify opportunities to improve inventory processes and reduce costs
• Reception & Operational Support (25%)
  • Provide coverage at the reception desk, serving as a first point of contact
  • Greet visitors, answer phones, and direct inquiries appropriately
  • Provide supplemental operational support as needs arise
  • Assist with coverage when other team members are out of office
• Additional Responsibilities
  • Support day-to-day HR Operations workflow and project coordination
  • Track tasks and follow up to ensure deadlines are met
  • Communicate status updates clearly to the Operations Manager
  • Assist with documentation of HR processes and procedures
  • Provide coverage and support during peak times or staffing gaps
  • Perform other duties as assigned to support team and business needs

• Basic Qualifications (Required Skills & Experience)
• Entry-level role – prior HR experience not required
• Strong sense of accountability, punctuality, and reliability
• Ability to work in a fast-paced environment with frequent changes
• Comfortable working under pressure and managing multiple priorities
• Energetic, positive, and willing to jump in where needed
• Strong verbal and written communication skills
• Detail-oriented with solid organizational skills
• Tech-savvy with willingness to learn new systems and tools
• Ability to work independently while contributing as a team player
• Maintain absolute confidentiality at all times

Full Medical coverage

Prescription plans

Weight Watchers

Onsite medical clinic for you and your family

Opportunities for advancement

Valuable on-the-job training

Free online courses for personal and professional development at U-Haul University®

Business and travel insurance

You Matter Employee Assistance Program

Paid holidays, vacation, and sick days

Employee Stock Ownership Plan (ESOP)

401(k) Savings Plan

Life insurance

Critical Illness/Group Accident

24-hour physician available for kids

Met Law Legal program

Met Life auto and home insurance

Discounts on cell phone plans, hotels, and more

Life Lock Identity Theft

Savvy consumer wellness programs - from health care tips to financial wellness

Dave Ramsey’s Smart Dollar Program

Wellness Program

U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by…