More jobs:
Project Clerk
Job in
Phoenix, Maricopa County, Arizona, 85003, USA
Listed on 2026-02-12
Listing for:
Redpath Mining Inc.
Full Time, Per diem
position Listed on 2026-02-12
Job specializations:
-
Administrative/Clerical
Data Entry, Clerical
Job Description & How to Apply Below
The Project Clerk provides essential administrative and clerical support to the underground mining project team. This role ensures accurate documentation, compliance with reporting requirements, and efficient communication between site personnel, contractors, and management. The Project Clerk is responsible for maintaining project records, supporting safety and production tracking, and assisting with day‑to‑day project coordination. Serves as liaison between the project and various departments at Corporate and Shared Services.
Responsibilities- Maintain and update daily production reports, shift logs, and project documentation.
- Track underground activities including drilling, blasting, mucking, ground support, and haulage progress.
- File, archive, and manage both electronic and hard‑copy records in compliance with company and client requirements.
- Assist Project Manager and Supervisors with administrative tasks such as scheduling, correspondence, and report preparation.
- Coordinate distribution of safety bulletins, operational notices, and compliance documentation.
- Support KPI tracking (productivity, safety, quality control) by collecting and compiling data.
- Maintain training records, certifications, and site access compliance for all underground personnel.
- Prepare and distribute daily/weekly/monthly safety reports and compliance documents.
- Support incident/accident reporting by organizing records and ensuring documentation accuracy.
- Assist with inventory tracking, requisitions, and purchase order processing for materials and supplies.
- Support logistics by coordinating with suppliers, contractors, and site personnel for timely delivery of materials and equipment.
- Act as a point of contact for clerical support between underground supervisors, engineers, and office staff.
- Compile meeting minutes and distribute action items to responsible parties.
- Assist in organizing site meetings, training sessions, and project updates.
- Review time sheets and time cards for all employees.
- Maintain and track Organizational Chart.
- Assist with travel and expense reporting.
- Ensure timely communication to and from Corporate Human Resources on administrative HR and payroll issues.
- Assist employees with the routing of all HR and Payroll inquiries, assistance, actions, etc., to the appropriate department.
- Assist project management with recruiting and hiring, with Oracle Fusion HCM.
- Project Employment Liaison: participates in assigned tasks related to recruiting, onboarding, hiring, employment, offboarding, communications, benefit inquiries, and other HR and Payroll related functions.
- Assist employees with Oracle Fusion HCM and ERP Training and use.
- Ensure communication of HR and Payroll related issues, functions, and notices are provided and coordinated between project and corporate HR and Shared services.
- NOTE:
Project Clerk is not a representative of Human Resources with duties related to HR Compliance, reporting, employee relations, nor an agent of the Company for those purposes.
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