Administrative Assistant

Who We Are

Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service cutting‑edge equipment that helps our customers manufacture display and semiconductor chips – the brains of devices we use every day. As the foundation of the global electronics industry, Applied enables the exciting technologies that literally connect our world – like AI and IoT.

If you want to push the boundaries of materials science and engineering to create next‑generation technology, join us to deliver material innovation that changes the world.

Salary: $31.00 - $42.35 per hour

Location:

Phoenix, AZ

You’ll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possible—while learning every day in a supportive leading global company. Visit our Careers website to learn more.

At Applied Materials, we care about the health and wellbeing of our employees. We’re committed to providing programs and support that encourage personal and professional growth and care for you at work, at home, or wherever you may go. Learn more about our benefits.

The Senior Administrator provides high‑level administrative, operational, and coordination support to department leaders and cross‑functional teams. This role requires strong organizational capability, independent decision‑making, and the ability to manage complex workflows in a fast‑paced environment. The ideal candidate brings mature administrative judgment, excellent communication skills, and a strong ability to partner with stakeholders at all levels.

• Prepare polished letters, memos, reports, and presentations using advanced formatting and software skills.
• Draft, edit, and finalize departmental communications, ensuring clarity, accuracy, and appropriate cultural tone.
• Manage incoming requests, inquiries, and correspondence; respond on behalf of leadership when appropriate and authorized.

• Maintain and coordinate detailed calendars for leaders, prioritizing meetings, action items and alignment with business needs.
• Schedule meetings, video conferences, and conference calls, ensuring all logistics and materials are prepared in advance.
• Support planning and delivery of departmental meetings such as team meetings, off‑sites, team events, recognition activities, all‑hands meetings, and workshops.

• Receive, organize, and distribute mail, messages, and documentation; determine priority and initiate action when appropriate.
• Support travel planning and itinerary coordination through corporate travel systems.
• Assist in maintaining departmental documents, workflows, standard operating procedures, and process improvements.

• Conduct research, gather information, and compile data to support team projects and leadership decision‑making.
• Develop, update, and run reports; validate data accuracy and maintain tracking tools, logs, or dashboards.
• Participate in special projects such as facility coordination, vendor support, documentation updates, or departmental audits.

• Act as a central point of contact for the department, maintaining positive working relationships with internal teams, vendors, and external partners.
• Partner with HR, IT, Finance, Procurement, and other groups to facilitate administrative processes and ensure operational continuity in the office.
• Support onboarding activities (badging and IT access), resource planning, and departmental communications.

• Demonstrates proficiency in advanced administrative procedures, organizational systems, document management, and workflow optimization.
• Applies knowledge of business operations to support team objectives and maintain smooth day‑to‑day functions.

• Understands how departmental priorities integrate with broader…