Events, Administrative Assistant

Job Title:

Events, Administrative Assistant FLSA Status:
Non-Exempt / Part‑time (15-20 hours per week) 20 hour maximum Compensation: $16.00/hour Summary

The Events Administrative Assistant provides part‑time support for event operations including all front‑line customer service to Science Center clients and guests. Events at Arizona Science Center include social, corporate, foundation and community partner, public, and internal programs. A successful candidate will be professional and polite, energetic, enjoy a dynamic work environment, and desire to successfully contribute to the sales and production of the best events Arizona has to offer.

This job is a balance of administrative responsibilities and customer service to ensure events are organized, documented, and running smoothly from inquiry through completion. If this sounds like you, you may be the perfect fit for our exceptional team!

• Receive and field all incoming event rental inquiries and booking requests to appropriate team in a timely manner
• Assist with contract administration once events are booked
• Manage invoicing and payment status once a contract is signed
• Maintain accurate pre‑ and post‑event records and documentation
• Manage and update the event calendar
• Provide additional administrative and project support as needed
• Track event progress to ensure requirements are timely and in place
• Use Tessitura and other database systems for client record keeping
• Receive and process payments
• This position may include early mornings, evenings (sometimes late), weekends and occasionally holidays

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Attention to detail and ability to manage multiple tasks
• Proficiency with office software (email, spreadsheets, calendars)
• Ability to work independently and as part of a team
• Prior administrative or event‑related experience preferred
• Must be 21 years of age for liquor handling when needed

Arizona Science Center maintains a strong policy of equal employment opportunity for all Employees and applicants. We recruit, hire, train, promote, compensate and dismiss employees on the basis of such factors as experience, character, ability and skill, without regard to race, color, religion, sex, sexual orientation, national origin or heritage, age, marital or veteran status, disability, citizenship, or any other status protected by federal, state or local law.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear and taste or smell. The employee frequently is required to walk; sit; and use hands to hold, handle, or feel. The employee is required to stand for an extended time. The employee must frequently lift and move up to 50 pounds. This job's specific vision abilities include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

This job also requires the use of a computer which will be placed somewhere in the employee's workspace. The employee must have the necessary keyboard and computer mouse skills and the ability to read a color monitor.