Project AdminProject coordinator

Overview

Job Description

• Be "The Face" of Turner & Townsend by greeting employees and visitors at the front desk.
• New hire support including calendar invites, welcome bags, building access cards.
• Manage and route incoming calls, mail pickup and notification to recipient.
• Conduct routine inventory of kitchen, supply closet, copy and storage rooms, and resupply as needed.
• General upkeep of kitchen and conference rooms.
• Maintain visitor badges and keep log of outstanding badges.
• Accept/sign for deliveries. Create Fed Ex for outgoing shipments.
• Book conference rooms, send meeting invites.
• Relocation, visa, project and event travel coordination.
• Executive Assistant backup.
• Vendor management.
• Act as liaison with building for office notifications, janitorial and A/C issues, access card maintenance, bicycle cage access.
• Utilize company store for event and new hire swag, PPE, staff apparel.
• Coordinate in-house and offsite meetings, town hall socials, career fairs, team meetings, special events, breakfasts, lunches, and happy hours.
• Manage internal staff communications.
• Support staff with printing, and miscellaneous projects.
• Coordination of PPE for walkthroughs, site visits.
• Assist IT as needed.
• Maintain subscriptions, publications, and memberships.
• Monthly AED check. Set up training for AED/CPR/First Aid. Willingness to become certified in AED/CPR/First Aid.
• Perform other duties assigned by manager or upper management as needed.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

• Excellent people skills, both internal and external.
• Strong problem solving skills coupled with a creative, positive, can-do attitude.
• Ability to work independently, prioritize workload, and manage time effectively.
• Strong organizational and follow through skills.
• Computer, software and technology familiarity, experience and aptitude (MS Outlook, Excel, PowerPoint and Word proficiency are required).
• Written and verbal communication skills, accuracy and attention to detail.
• Open and able to learn new programs/software (D365).
• Team player but can also work individually.

• Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).
• Microsoft Teams
• SharePoint.

On-site presence and requirements may change depending on our clients' needs.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.

All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.