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Administrative Assistant
Job in
Phoenix, Maricopa County, Arizona, 85003, USA
Listed on 2026-02-19
Listing for:
BCforward
Contract
position Listed on 2026-02-19
Job specializations:
-
Administrative/Clerical
Healthcare Administration, Data Entry -
Healthcare
Healthcare Administration
Job Description & How to Apply Below
Job Title: Administrative Assistant
Location: 2455 S 7th St, Phoenix, AZ 85034
Work Type: Onsite
Duration: 4 months contract position with possibility to be extended
Pay Rate: $17/hr on W2
Required Skills:
- Ability to lift at least 50 lbs and bend/stand 35-45% of the time
- Computer skills
- Familiar with HIPAA background
- One year of experience handling records and data entry
- This position supports compliance with the Code of Federal Regulations, Arizona Revised Statute, Arizona Administrative Code, HIPAA (1996), and AHCCCS/DDD contract mandates
- Ensures all member medical records are accessible and retained in compliance with regulatory requirements
- Onsite role at the DDD Records Management Center in a warehouse environment
- Ensures records meet retention schedule requirements and are quality-checked for compliance before assignment to record locations
- Organizes, logs, shelves, and maintains incoming files on a daily basis
- Identifies records for digitization and ensures compliance with HIPAA regulations
- Retrieves records upon request, tracks outgoing records, and ensures return
- Reprocesses records for quality control and proper housing within the Records Management Center
- Boxes files, scans, and digitizes active and retained member records
- Ensures digitization meets standards and assists with proper destruction of paper records once approved
- Supports the Records Supervisor with special projects related to records storage and maintenance
- Performs general office duties including filing, typing, operating and maintaining office machines, and data entry
- Performs other duties as assigned
- Organizing high volumes of incoming records
- Workload management and prioritization
- Strong computer skills, specifically Google Suite
- Ability to stay on task and work independently
- Maintain working relationships with coworkers and departmental staff
- Strong attention to detail
- Ability to read, understand, and apply federal and state laws related to record retention and HIPAA requirements
- One year of experience handling records and data entry
- High School Diploma or equivalent
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