Administrative Assistant

DEPT OF JUVENILE CORRECTIONS

Our vision is to make Arizona’s community safer by delivering effective rehabilitative services to the young people entrusted to our care.
The mission of the Arizona Department of Juvenile Corrections is to provide the young people in our care with evidence-based rehabilitative services that enhance their well‑being and equip them with the skills and resources they need to thrive as successful members of society.

ADMINISTRATIVE ASSISTANT 3

Job Location:

Address:
Central Office/Director’s Office
100 N. 15th Ave Suite 103
Phoenix, Arizona 85007
Posting Details:
Salary: $31,909 - $56,452
Grade: 17
Closing Date: 2/19/2026

The Arizona Department of Juvenile Corrections (ADJC) is seeking an Administrative Assistant 3 who will be responsible for performing a variety of complex administrative tasks and provide administrative support to the Deputy Director and Assistant Deputy Director and indirect support to the Director. This position will serve as an administrative assistant to staff members in the Director's Office and will provide project management assistance to the Deputy Director and Deputy Assistant Director.

Provide administrative support to the Director's Office, specifically by answering telephones, providing general office coverage, and conducting general office duties. Assist agency staff and visitors with general inquiries.

Complete and manage simple and complex special projects as assigned by the Director's Office leadership team, including acting as the agency Badge Coordinator.

Manage the procurement duties for the bureaus located in the Central Office through the state procurement system; monitor office supply inventory and initiate procurement of such items.

Coordinate and maintain calendar(s) as appropriate, scheduling meetings and appointments for the Deputy Director and Deputy Assistant Director.

Perform a range of organizational functions to include maintaining accurate electronic and "hard copy" files and records; monitor progress of Executive Team projects; and prepare/update organizational charts.

Other duties as assigned.

• Principles and practices of office management
• Office practices and procedures
• Proper use of the English language, including correct grammar and spelling
• Report creation
• Varied computer software applications such as Google G‑suite and Microsoft Office, and agency programs

• Establish and maintain positive working relationships
• Effective communication skills
• Problem solving and time management
• Professional office organization—Multi‑tasking
• Professional report writing
• Analyze and interpret data
• Plan, organize, and coordinate activities and schedules

• Learn and apply agency policy and procedures
• Learn agency mission, goals, and objectives
• Exercise a high degree of discretion and independent judgment
• Adapt to changing priorities
• Prioritize and multi‑task many projects
• Learn ADJC and State of Arizona systems
• Drive on state business, if necessary
• Work in a correctional environment
• Manage stressful situations
• Provide professional customer service
• Be tactful and courteous
• Demonstrate strong interpersonal skills

Three years of responsible administrative experience and/or a bachelor's degree in a field appropriate to the assignment.

Employment is contingent on the selected applicant passing a comprehensive background investigation and drug screening.

Current State of Arizona employees:
In order to be considered for this position, it requires acceptable performance history as demonstrated by not having been issued a letter of suspension or been involuntarily demoted within one year preceding this job posting close date, and have an overall rating of “meets expectations” or higher on the most recent employee performance evaluation.

This position requires driving or the use of a vehicle as an essential function on the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class‑appropriate driver’s license, complete all required training, and successfully pass all…