Secretary III - Office of Homeless Solutions

ABOUT THIS POSITION

The Office of Homeless Solutions (OHS) provides support for people experiencing homelessness and is committed to ending homelessness through a comprehensive, regional approach to shelter and heat relief, outreach, supportive and behavioral health services, homelessness prevention, and supportive housing. OHS is seeking creative, solutions-oriented professionals to help make meaningful impact within the homeless services system. OHS currently has a vacancy for a Secretary III.

The primary duties of this role are to provide administrative support. General duties of this position are outlined below:

* Manage the OHS Director and Deputy Director's scheduling/calendars.

* Compile OHS's weekly report to the City Manager's Office.

* Prepare binders for City Council, Formal, Subcommittee, and other public meetings.

* Keep an inventory and order office supplies.

* Manage technology needs such as cell phones, laptops, and desk phones.

* Oversee OHS vehicle inventory and maintenance, including ordering equipment.

* Assist with administrative duties as assigned.

The schedule for this position is Monday through Friday in the office.

IDEAL CANDIDATE

* Ability to multitask and prioritize to effectively support Middle Managers and/or Executives.

* Ability to operate and troubleshoot office equipment.

* Ability to communicate effectively with customers in person, over the phone, and via email.

* Possess strong organization skills.

* Possess strong written and verbal communication skills.

SALARY

Pay Range: $21.02 to $29.58 per hour.

Hiring Range:$21.02 to $26.83 per hour.

Pay Range Explanation:

* Pay range is the entire compensation range for the position classification.

* Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Internal Only:
Please understand that this is pay grade 036. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.

* Promotions occur when the last two digits of the pay grade increase.

* Demotions occur when the last two digits of the pay grade decrease.

* Lateral transfers occur when there is no change to the last two digits of the pay grade.

* When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

Your job classification can be found in eCHRIS  Personal Details under your name, located in the top left section of the page.

The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

BENEFITS

A comprehensive benefits package is offered which includes:

* Traditional pension with employer and employee contributions,  for more details:
Pension Information

* 401(a) and 457 plans with employer contributions

* Choice of generous medical HMO, PPO, or HSA/HDHP plans

* Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan

* Wellness incentive of up to $720 annually

* Dental, vision, and life insurance options

* Employer paid long-term disability

* Free Bus/light rail pass

* Tuition reimbursement program up to $6,500 per year

* Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days

* Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period

* Federal Student Loan Forgiveness offered through Savi

For more details, visit:
Unit 007 Benefits

MINIMUM QUALIFICATIONS

* Three years of progressively responsible secretarial experience,

* including training in typing and the use of modern office software and equipment.

* Other combinations of experience and education which meet the minimum requirements may be substituted.

* All finalists for positions are subject to a criminal background check applicable to the department or position.

* For information regarding pre-screening and driving positions, .

* The City job description can be found…