Administrative Assistant​/Bookkeeper

Overview

Inter Link Engineering is a services-based mechanical engineering firm, specializing in product design for manufacturing. We’re a small, growing team in Ahwatukee, based off Elliot Road and the I-10 freeway. We’re looking to internally hire a resourceful, detail-oriented Administrative Assistant / Bookkeeper to help with a variety of tasks to keep our small business data-driven, welcoming for customers, and flowing efficiently.

This role is designed to support the administrative team with tasks involving bookkeeping, reception, receiving, marketing, and general office management, with the ability to flex into additional design or shop tasks, if there’s interest.

• 401(k) matching
• Company parties
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

• Administrative & Executive Support
  • Provide day-to-day administrative support to supervisors and executive staff
  • Perform miscellaneous tasks as assigned, to support business priorities
  • Answer incoming phone calls, route inquiries appropriately, and relay messages professionally
• Financial & Data Management
  • Input and track company expenses accurately
  • Prepare and manage invoicing
  • Maintain and update weekly company tracking spreadsheets
  • Organize and manage digital and physical records for easy access and compliance
• Office Operations & Logistics
  • Receive, process, and distribute incoming packages and mail
  • Pack parts, prepare shipments, and coordinate outgoing deliveries
  • Run company errands, including purchasing office supplies
  • Scan, file, and archive company documents
• Office Maintenance & Organization
  • Maintain a clean, organized, and functional office environment
  • Perform routine office chores to support daily operations
• Technology & Software Proficiency
  • Utilize Microsoft Office programs (Excel, Word) for data entry, document preparation, and reporting
  • Support data organization and file management across platforms

• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• Proficiency in Microsoft Excel and Word
• Professional English communication skills (phone, written, and in-person)
• Dependable, flexible, and proactive with a willingness to assist where needed
• Experience with Odoo a huge plus
• Previous Customer Service experience required (FOH retail or restaurant accepted)
• Some college experience or degree
• Must have reliable transportation and driver s license
• A working smartphone is required