Administrative Assistant to Attorney

About This Position

The Law Department is comprised of the City Attorney's Office, which handles representing the City in civil matters, and the City Prosecutor's Office, which handles the prosecution of misdemeanor crimes in Phoenix. The Law Department is seeking a highly organized and detail‑oriented Administrative Assistant to the City Attorney to perform a wide variety of complex and confidential administrative tasks while serving as the primary administrative support and liaison for the City Attorney and Executive Team.

This position requires strong attention to detail, the ability to handle multiple priorities, maintain sensitive and confidential documentation, and resolve complex scheduling for multiple calendars of a busy executive team. The ideal candidate will demonstrate exceptional time‑management and organizational skills, maintain a strong attendance record, and exercise confidentiality and diplomacy in preparation of sensitive documents. This position coordinates with executives and staff across city leadership on behalf of the City Attorney.

• Providing executive administrative support to the City Attorney and Chief Assistant City Attorneys, including scheduling, correspondence, meeting coordination, and deadline tracking.
• Serving as the Law Department liaison to other departments and ensuring consistent communication across all divisions.
• Coordinating Executive Session agendas, materials, calendaring, and serving as backup administrator.
• Reviewing City Council agendas for potential conflicts of interest and preparing required memoranda.
• Drafting and submitting legislative files in Legistar.
• Managing scheduling, agendas, and minutes for department and section meetings.
• Coordinating attorney recruitment, State Bar dues, and Management Development Fund requests.
• Serving as Civil Division travel liaison, including Concur data entry and tracking.
• Tracking Citywide litigation holds, reviewing mail, and responding to inquiries from staff and the public.
• Performing additional administrative duties as assigned, including backup support for other administrative assistants, while maintaining regular and reliable attendance.

• Work effectively under pressure, with diplomacy and confidentiality.
• Keep complex records, assemble, and organize data and prepare reports from such information.
• Work cooperatively with other employees, City elected officials and their staff, and the general public.
• Ability to accomplish tasks in collaboration with individuals over whom this position has no direct authority.
• Ability to work collaboratively with residents, other departments, and other stakeholders across the city to accomplish organizational objectives.
• Attention to detail.
• Ability to work collaboratively with others or independently, with minimal supervision.

Pay Range: $24.93 to $44.77 per hour.

Hiring Range: $24.93 to $38.68 per hour.

• Pay Range Explanation
  • Pay range is the entire compensation range for the position classification.
  • Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
  • Promotions occur when the last two digits of the pay grade increase.
  • Demotions occur when the last two digits of the pay grade decrease.
  • Lateral transfers occur when there is no change to the last two digits of the pay grade.
  • When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

Your job classification can be found in eCHRIS >
Personal Details under your name, located in the top left section of the page. The pay grade and classification/unit of your current position can be found by looking up your job title on the job description page.

• Traditional pension with employer and employee contributions
• 401(a) and 457 plans with employer contributions
• Choice of medical plans (HMO, PPO, or HSA/HDHP)
• Medical enrollment includes a monthly $150 City contribution to a Post‑Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life…