Administrative Support Assistant III, Curricular Affairs; College of Medicine-Phoenix

Overview

Administrative Support Assistant III, Curricular Affairs (College of Medicine-Phoenix)

Posting Number: req
25028

Department: COM Phx Ugrd Medical Education

Department Website Link: College of Medicine-Phoenix

Location: Greater Phoenix Area

Address: 475 N. 5th St., Phoenix, AZ 85004 USA

• Perform a variety of administrative and/or secretarial support activities for supervisor, such as composing correspondence and summarizing reports to facilitate review, and investigate, evaluate, and resolve problems.
• Create, oversee, and update departmental files, complex databases, and a variety of reports.
• Run and interpret reports from the curricular management system to support course planning, evaluation, and accreditation needs.
• Provide guidance and assistance to students, faculty, researchers, and other staff on policies, practices, and procedures, including on LCME matters.
• Assist Foundational Curriculum coordinators with session preparation and student events.
• Schedule and organize meetings with Block, Course, Theme Subcommittee (BCTS) and Block Directors staff/faculty.
• Organize, edit, and develop presentation materials, handouts, and maintain tracking of projects, assignments, and due dates for events and projects across subcommittees and the department.
• Prepare minutes, notices, manuals, agendas, and correspondence with supporting documentation, applying specialized knowledge of the assigned function.
• Implement new policies, procedures, or practices impacted by decisions made at meetings and conferences; interpret and explain established policy and procedure in response to inquiries.
• Coordinate complex processes and initiatives such as block assessment data, faculty reports, or course scheduling.
• Monitor, review, and approve standard expenditures to ensure office activities are within established budgets.
• Manage the departmental PCard, authorizing and tracking use in compliance with University Guidelines.
• Track and prepare expense reimbursements.
• Maintain and purchase departmental supplies.
• Serve as back up for other support staff positions, as assigned by supervisor.

• Effective verbal and written communication; ability to communicate with different groups and individuals, internal and external to University of Arizona
• Ability to handle multiple competing deadlines
• Skilled at problem solving and making decisions
• Flexible and adaptable to the department's growing and changing needs
• Demonstrated ability to quickly learn new programs and systems
• Knowledge and proficiency with Microsoft Suite, Box, and Zoom
• Excellent organizational skills and attention to detail

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Five (5) years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Associate degree in a related field of study.
• Experience in higher education.

• FLSA: Non-Exempt
• Full Time/Part Time: Full Time
• Hours per Week: 40
• Job FTE: 1.0
• Work Calendar: Fiscal
• Job Category: Organizational Administration
• Benefits Eligible: Yes - Full Benefits
• Rate of Pay: $20.33 - $25.41
• Compensation Type: hourly rate
• Grade: 5
• Career Stream and Level: OC3
• Job Family: Administrative Support
• Job Function: Organizational Administration
• Criminal Background Check: Name-based background check (non-security sensitive)
• Number of Vacancies: 1

• Open Date: 1/29/2026
• Open Until Filled: Yes
• Documents Needed to Apply: Resume and Cover Letter
• Contact Information for Candidates: Talent Acquisition, Office of Human Resources; talent
• Special Instructions: Application:
  The online application should be completed in its entirety. Blank or missed information may be considered incomplete submission. Cover Letter:
  Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Notice of Availability of the Annual Security and Fire Safety Report:
In compliance with the Clery Act, the University of Arizona releases an Annual Security Report for each campus. Paper copies of the reports can be obtained by contacting the University Compliance Office at cleryact.