Assistant Office Manager- Kenilworth Elementary

Assistant Office Manager
- Kenilworth Elementary

Phoenix Elementary School District #1 KENILWORTH - Phoenix, Arizona Open in Google Maps

This job is also posted in Phoenix Elementary School District #1

Job : 5550684

Final date to receive applications: Posted until filled

Posted: Feb 23, 2026 7:00 AM (UTC)

Starting Date: Immediately

Grade 109/Salary placement range= $17.91 to $20.45 per hour

This is a full-time position with benefits.

As a condition of employment, all new hires must obtain and maintain a valid Level One IVP Fingerprint Clearance Card issued by the Arizona Department of Public Safety (DPS).

JOB SUMMARY :

Performs all duties associated with student attendance, student enrollments/withdrawals, dispatching records, maintaining files, maintaining student database, customer service, and related office duties. Must be disciplined and diligent; good/positive public contact experience, ability to work under pressure (meeting deadlines).

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Effectively utilizes district technologies appropriate to the position and assumes responsibility for attending district training needed to successfully perform designated responsibilities as directed by supervisor.
• Maintains accurate entry and withdrawal information on student information software and mainframe.
• Maintains accurate accounting of student records.
• Assists with computer data input and research.
• Types letters, memos, forms, lists, etc.
• Keeps administrator and office manager informed.
• Greets visitors, answers telephone, transfers calls to appropriate person, records messages and provides routine information.
• Types letters, reports, purchase orders, forms, lists, and other material from copy, draft and machine recordings.
• Proofreads typed material for grammatical and spelling errors.
• Complies with State Law and District policies and regulations.
• Maintains regular attendance.
• Orders supplies and materials.
• Sorts, alphabetizes, files, and retrieves material from files.
• Sorts and distributes mail.

SUPERVISORY RESPONSIBILITIES :

None

QUALIFICATIONS AND REQUIREMENTS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or equivalent required.
• Minimum 2 years experience in general clerical work preferred.
• School experience preferred.
• Spanish literacy preferred.
• Computer experience – MSOffice preferred.

• Ability to write messages, business correspondence, etc.
• Ability to effectively present information and respond to questions from administrators, staff, and the general public.

• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

• Ability to interface effectively with other departments, school personnel, other maintenance staff, and business contacts from outside of the District.
• Possesses and successfully uses the following skills:
• Effective telephone techniques.
• Ability to work independently with minimal supervision.
• Ability to perform general operations which require the exercise of judgement based upon knowledge gained through experience.
• Ability to develop and maintain effective working relationships with school principals, assistant principals, parents, staff, administrators, students and co-workers.
• Skill in operation of computer, typewriter, copy machine, telephone, transcribing machine, adding machine, and phone master.
• Knowledge of school office work procedures, standards and practices and business software application.
• Knowledge of student records, entries and withdrawals.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written,…