Assistant Office Manager- Emerson Elementary

Assistant Office Manager
- Emerson Elementary

Phoenix Elementary School District #1 EMERSON - Phoenix, Arizona

Job : 5559705

Final date to receive applications: Posted until filled

Posted: Feb 27, 2026 7:00 AM (UTC)

Starting Date: Immediately

Grade 109 / Salary placement range: $17.91 to $20.45 per hour

This is a full-time position with benefits.

As a condition of employment, all new hires must obtain and maintain a valid Level One IVP Fingerprint Clearance Card issued by the Arizona Department of Public Safety (DPS).

Performs all duties associated with student attendance, student enrollments/withdrawals, dispatching records, maintaining files, maintaining student database, customer service, and related office duties. Must be disciplined and diligent; good/positive public contact experience, ability to work under pressure (meeting deadlines).

• Effectively utilizes district technologies appropriate to the position and assumes responsibility for attending district training needed to successfully perform designated responsibilities as directed by supervisor.
• Maintains accurate entry and withdrawal information on student information software and mainframe.
• Maintains accurate accounting of student records.
• Assists with computer data input and research.
• Types letters, memos, forms, lists, etc.
• Keeps administrator and office manager informed.
• Greets visitors, answers telephone, transfers calls to appropriate person, records messages and provides routine information.
• Types letters, reports, purchase orders, forms, lists, and other material from copy, draft and machine recordings.
• Proofreads typed material for grammatical and spelling errors.
• Complies with State Law and District policies and regulations.
• Maintains regular attendance.
• Orders supplies and materials.
• Sorts, alphabetizes, files, and retrieves material from files.
• Sorts and distributes mail.

None

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or equivalent required.
• Minimum 2 years experience in general clerical work preferred.
• School experience preferred.
• Spanish literacy preferred.
• Computer experience – MSOffice preferred.

• Ability to write messages, business correspondence, etc.
• Ability to effectively present information and respond to questions from administrators, staff, and the general public.

• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

• Ability to interface effectively with other departments, school personnel, other maintenance staff, and business contacts from outside of the District.
• Possesses and successfully uses the following skills:
• Effective telephone techniques.
• Ability to work independently with minimal supervision.
• Ability to perform general operations which require the exercise of judgement based upon knowledge gained through experience.
• Ability to develop and maintain effective working relationships with school principals, assistant principals, parents, staff, administrators, students and co-workers.
• Skill in operation of computer, typewriter, copy machine, telephone, transcribing machine, adding machine, and phone master.
• Knowledge of school office work procedures, standards and practices and business software application.
• Knowledge of student records, entries and withdrawals.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule from.

• Ability to…