Project Support Administrator

Overview

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

This is a full-time onsite position located in North Phoenix, AZ.

Summary: The Project Support Administrator will be responsible for assisting the QA/QC team with administrative tasks and procedures. You will support in maintaining accurate documentation for QA/QC procedures for ongoing construction projects, coordinate with various stakeholders on project specifications, safety regulations, inspection processes, etc. In this role, you will provide administrative support to the QA/QC team where the need seems fit.

• Assist in maintaining accurate records of quality inspections, permits, testing reports and other documents, ensuring all documentation is properly filed and accessible to relevant stakeholders.
• Schedule and plan meetings and appointments, create a master schedule for all team members.
• Take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations. Create flow charts or other types of presentations to assist team members.
• Maintain daily log of job site occurrences.
• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Assist the leaders with the invoice, payment control and all administrative related tasks.
• Work with safety teams to ensure compliance with safety protocol and guidelines.
• Support internal and external quality audits and prepare necessary documentation.
• Identify areas for improvement in QA/QC processes and recommend solutions to enhance the overall quality of construction deliverables.
• Ability to create, maintain, manage and administer Smartsheet.
• Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
• Other responsibilities as assigned.

Education/

Experience:

• High School diploma/GED. Bachelor’s degree in business Admin, Construction Management, or a related field.
• 1+ years of administrative support experience, in QA/QC preferred.

Skills and

Competencies:

• Strong knowledge of office administrative needs, ability to assist team members in a timely manner.
• Familiarity with construction methods, quality control standards and industry practices.
• Familiarity with quality management systems, inspection procedures, and regulatory standards.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams). Excel skills are a must.
• Experience with Document control
• Experience or familiarity in Smartsheet is a plus.
• Ability to learn and master Smartsheet/ACC/Viewpoint etc.
• Experience with ACC Autodesk Construction Cloud is a plus
• Excellent organizational and time management skills. Highly detail-oriented.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Ability to work in a construction site environment (trailer office).

• Excellent verbal and written communication skills in English.

• Experience with commercial construction projects, particularly large-scale developments.

• Must have and maintain a valid driver’s license. May be required to travel to other sites within Arizona to perform…