Administrative Assistant

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other and we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specialise in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

• Health, Life, Dental and Vision Insurance
• Employee Assistant Programme
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• 401(k) Plan – Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer Paid Life Insurance
• Gym membership reimbursement

The Administrative Assistant is responsible for answering the phones for a multi‑company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel, including key managers in a variety of administrative roles including but not limited to project billings, collection follow‑ups and other duties as outlined below.

• Work with Project Managers and Customers as well as Division Manager on scheduling and invoicing
• Responsible for accounts receivable phone calls to follow up on collections
• Work with Customers and Inner Office Staff to keep projects moving forward
• Maintain a professional attitude and appearance
• Create, type, and distribute internal and external correspondence
• Arrange and maintain various types of records including job files
• Complete special projects as required
• Accomplish responsibilities as required using business software as approved by WSFP
• Other duties as assigned

• High School diploma or GED; and/or one to two years related experience and/or training is preferred
• Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
• Excellent organisational skills
• Attention to detail
• Multi‑tasking and time‑management skills, with the ability to prioritise tasks
• Ability to be resourceful and proactive when issues arise
• Proficient computer skills with working knowledge of business software application
• Possess excellent written and verbal communication skills
• Willing to pass a post‑offer drug screen test and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor