Administrative Assistant

Job Title:

Administrative Assistant

Reports to:

Administrative Operations Manager

Position Type:
Non-exempt

Supervisory Responsibilities:

No

• Greet clients, visitors, and guests, determine the purpose of their visit, and direct them to the appropriate location.
• Answer, screen, and direct phone calls to the appropriate staff members, take messages, and schedule appointments.
• Receive and distribute mail, documents, packages, and courier deliveries.
• Support job management by entering weekly time card data for temporary workers and verifying completion of tasks for billed projects.
• Assist with billing for specific projects and set up new vendors in the system.
• Schedule and coordinate projects with technicians, update the Technicians’ calendar, and communicate any project changes to the appropriate supervisors/managers.
• Provide accounting support by entering vendor information, reconciling credit card receipts, and maintaining subcontractor files.
• Assist with inventory management, including data entry and tracking.
• Maintain cleanliness and organization of common areas, conference rooms, and office supplies.
• Complete any other duties as assigned.

• Ability to execute administrative tasks with a focus on quality and attention to detail.
• Advanced computer skills, particularly in Microsoft Office.
• Strong multitasking abilities in a fast-paced environment.
• Excellent communication skills, both verbal and written.
• Advanced organizational and prioritization skills.
• Good active listening skills and ability to take direction.
• Friendly and courteous when interacting with visitors and colleagues.
• Ability to adapt to changes and work independently as well as part of a team.
• Dependability and punctuality.

Based on experience

• 401(k) matching
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Vision insurance

8 hour shift

Day shift

Monday to Friday

To successfully perform the essential functions of this role it requires the ability to:

Stand and sit frequently, walk frequently, frequent use of hands (reach with hands and arms), view computer monitor, speak and hear on a frequent basis. The role may require occasional lifting and/or moving up to 10 lbs. Vision abilities required to include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.