Administrative Assistant

Job Description

23/50/hr

• 2+ years of administrative or office support experience (operations or warehouse environment preferred)
• Strong computer skills, including:
  • Microsoft Outlook
  • Excel
  • Power Point
  • Share Point
• Experience supporting meetings and senior staff
• Invoicing experience across multiple vendors and systems
• Strong organizational skills and attention to detail
• Excellent customer service and communication skills
• High level of patience, professionalism, and discretion

• Facilitate and support meetings, including:
  • Preparing conference rooms
  • Ordering food and beverages
  • Taking detailed meeting notes
• Coordinate monthly roundtable meetings by gathering information and creating PowerPoint presentations
• Manage invoicing and purchase orders across multiple systems and vendors, including:
  • Ensure accurate domestic and international invoicing (ITOR-related)
  • Work within Oracle and other PO systems
• Maintain SharePoint sites and documentation
• Support badging and visitor sign-in processes
• Assist with employee engagement and general customer service needs
• Partner with another on-site administrator to ensure continuous coverage
• Balance time between administrative desk work (40–50%) and warehouse/site presence (40–50%)
• Think proactively to anticipate administrative and operational needs

• Fully onsite position at a strictly secure ITOR facility
• Must arrive and operate in alignment with on-site IT and security protocols
• Steel‑toed shoes required
• Mandatory overtime may be required based on site needs
• Drug screen required

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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