Legal Assistant

DEPT OF WATER RESOURCES

The mission of the Arizona Department of Water Resources (ADWR) is to safeguard the health, safety, and economic welfare of the public by protecting, conserving, and enhancing Arizona's water supplies in a bold, thoughtful, and innovative manner. We are seeking an experienced Legal Assistant to join the Legal team.

Website:(Use the "Apply for this Job" box below)..gov

Job Location:

1110 W. Washington St. Suite, 310 Phoenix, AZ 85007

Schedule:

Monday through Friday, 8:00 AM to 5:00 PM, on-site at ADWR Headquarters. This position is not eligible for remote work.

Salary Range: $50,000 - $55,000

Grade: 17

Closing Date:
Open Until Filled

This position provides full administrative and logistical support to the Legal Division. It also provides support as needed to other sections of the Arizona Department of Water Resources as well as boards and commissions staffed by Department employees. This is an in‑office position. Many of the duties are highly confidential in nature. The Legal Division is looking for a Legal Assistant, proficient in technology, and with an interest in working in the public sector and water law.

Court filing and litigation experience is preferred.

• Drafting and editing documents including correspondence, reports, and pleadings
• Filing court briefs and pleadings with the courts, using electronic and paper means
• Scheduling and setting up in-person, virtual and hybrid meetings
• Maintaining calendars and files for the Legal Division on a daily basis
• Making travel arrangements
• Maintaining Legal Division supplies
• Attending team meetings to take minutes
• Coordinating matters between organizational units

Knowledge of:

• Principles and practices of administration and management
• Techniques and principles for effective written and verbal communication in various formats and settings such as in briefs, memos, and reports as well as with external contacts that include attorneys, constituents, and other agencies
• Familiarity with the various court systems and the acceptable methods of filing and service
• Records management procedures
• Appropriate channels of communication with legislators and/or other officials
• Problem solving techniques

Skills in:

• Court filings, electronically and paper means
• Administrative tasks
• Concise and effective oral and written communication, with internal staff and external contacts
• Following/taking a variety of delegated directions/decisions without close supervision
• Problem‑solving
• Handling detailed work with accuracy and speed
• Exercising good judgement and discretion
• Prioritizing, scheduling and monitoring work activities of staff
• Strong customer service skills

Ability to:

• Operate a computer and generate word processing documents
• Exercise tact and integrity in the frequent handling of confidential information
• Set priorities and efficiently manage a varied workload
• Develop effective operating procedures
• Develop resources and coordinate activities
• Interact with outside entities with diplomacy and tact; form and maintain cordial working relationships with all levels of agency staff
• Be well organized and have effective time‑management skills
• Work with interruptions and adapt to changing priorities
• Perform detailed work with a high degree of accuracy

A minimum of five years of administrative and/or paralegal related experience. Court filing and litigation experience is preferred.

This position requires possession of and ability to retain a current, valid state‑issued driver’s license appropriate to the assignment.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short‑term disability insurance plans
• Top‑ranked retirement and long‑term disability plans
• Sick Leave
• 10 paid…